Executive Assistant #0906-27

Texas Department of Licensing and Regulation; Austin (TX); On-site; USD 71,000 - 82,000; Full time

Job summary

Texas Department of Licensing and Regulation seeks an Executive Assistant in Austin to support the Chief Information Officer and executives in the Executive Office. The role encompasses high-level administrative duties, budgetary and legislative coordination, and confidential communication handling.

The position reports to the CIO in the Information Technology Division and requires discretion, initiative, and strong organizational skills to manage complex schedules and internal/external

Responsibilities

• Provides highly advanced administrative and technical assistance to agency executives.
• Manages calendars, email correspondence, meetings, and other activities for the CIO and executives.
• Prepares presentation materials, legislative documents, and reports; supports the Strategic Plan development.

Job description

Working title: Executive Assistant

Class title: Executive Assistant III

Posting No.: 0906-27

Opening Date: 09/28/2026

Closing Date: Open Until Filled

Location: Bush Building, 1801 Congress Ave., Austin, TX 78701

Class Code: 1064

FLSA: Admin-Exempt

Salary Group/Salary: B21, $70,980.00-$82,000.08/yr.

Division: Information Technology

Number of positions: 1

General Description

Performs advanced (senior-level) professional assistance work for the Chief Information Officer in the Information Technology Division and other executives in the Executive Office. Work involves high level, responsible administrative support as it relates to the agency's administrative, legislative, regulatory, planning, staffing, budgetary and fiscal activities. Work may involve assisting agency executives in the development and implementation of the agency's appropriation requests, operating budgets, performance measure reports, legislative programs, service quality initiatives, and with internal and external communication programs. The Executive Assistants are the primary reception contacts for the Executive Office. Work requires frequent contact with employees, the public, commissioners, governor appointees, elected officials, and constituents. Works under limited supervision with considerable latitude for the use of initiative and independent judgment with an expectation of discretion and initiative. This position reports to the Chief Information Officer.

Essential Job Functions

• Provides highly advanced administrative and technical assistance to agency executives.
• Manages calendars, email correspondence, meetings, and other activities on behalf of the Chief Information Officer and other executives in the Executive Office.
• Responsible for the planning, coordinating, developing, and compiling of presentation materials, legislative documents, and various reports. Provides support in the compilation and preparation of the agencys Strategic Plan.
• Prepares correspondence, reports, studies, forms, and documents. Provides technical guidance and advice on administrative matters to agency executives, management, or other staff.
• Greets and directs visitors to the Executive Office and appropriately routes phone calls and emails.
• Oversees and is responsible for the compilation and interpretation of data, in making calculations and preparing reports, manuals and publications.
• Supports the Commission, including the preparation of meeting materials, handling meeting logistics, travel arrangements and vouchers, and communications with Commission members.
• Coordinates and manages meetings, activities and/or work with staff, governmental agencies, advisory boards, and other interested parties.
• Develops, revises, interprets, reviews, and communicates administrative policies, procedures, standards and methods, and evaluates their effectiveness.
• Oversees and coordinates calendars for the public meeting rooms.
• Maintains strict confidentiality regarding agency information.
• Completes travel vouchers for the Chief Information Officer and other executives in the Executive Office.
• Provides fri