Senior Executive Assistant to Department Chair

Commonwealth of VA Careers; Richmond (VA); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Paid annual and holiday leave

Tuition benefits

Retirement planning and savings

Job summary

Virginia Commonwealth University (VCU) School of Dentistry seeks an Executive Administrative Assistant to provide high-level support to the Chair and senior administrators in the Periodontics department. The role emphasizes discretion, communication, and proactive problem solving in a collegiate environment.

The position involves managing calendars, coordinating travel, handling admissions for graduate programs, assisting with budgets, and supporting grant submissions.

Qualifications

• High school diploma or equivalent; additional Associate's degree preferred.
• Strong computer skills: Windows, MS Office, Excel, Gmail, and Google Calendar.
• Ability to manage time, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent customer service, written and verbal communication, and teamwork.
• Commitment to a respectful, professional workplace with diverse stakeholders.

Responsibilities

• Provide high-level admin support to the Chair and senior administrators.
• Maintain electronic calendars, arrange travel, manage correspondence for faculty and residents.
• Process 70–90 graduate applications and manage graduate admissions.
• Prepare monthly financial records and assist with budget/revenue duties.
• Support grant proposals and research submissions; ensure confidentiality.

Skills

High-level administrative support

Calendar management

Communication skills

Time management

Discretion

Team collaboration

Education

Associate's degree or equivalent

High school diploma

Tools

Windows

Microsoft Office

Excel

Gmail

Google Calendar

RealSource

Chrome River

BANNER

Job description

Virginia Commonwealth University (VCU) School of Dentistry seeks an Executive Administrative Assistant to provide high-level support to the Chair and senior administrators in the Periodontics department. The role emphasizes discretion, communication, and proactive problem solving in a collegiate environment.

The position involves managing calendars, coordinating travel, handling admissions for graduate programs, assisting with budgets, and supporting grant submissions.