Executive Admin Assistant, Periodontics (Onsite)

VCU School of Dentistry; Richmond (VA); On-site; USD 46,000 - 50,000; Full time

Job summary

VCU School of Dentistry seeks an Executive Administrative Assistant to provide high-level administrative support to the Chair and management/upper-level administrators for the Department of Periodontics. Serves as a key partner in ensuring the effective operation of the office.

This role requires sound judgment, discretion, and professionalism, with the ability to manage complex tasks, anticipate needs, and facilitate communication across a wide range of stakeholders.

Qualifications

• High school diploma or equivalent required; relevant experience preferred.
• Demonstrated ability to manage calendars, travel, and correspondence.
• Strong data management and multi-tasking skills; attention to detail.
• Professionalism, discretion, and strong customer service.
• Experience supporting faculty, staff, residents, and students in a university/healthcare setting.

Responsibilities

• Provide high-level administrative support to the Chair and senior administrators.
• Maintain electronic calendars and arrange travel for faculty and residents.
• Manage correspondence and assist with graduate admissions (70–90 applications).
• Manage departmental budget and financial records; process requisitions and reimbursements.
• Maintain confidentiality of sensitive information and liaise with diverse stakeholders.

Skills

Calendar management

Communication

Time management

Customer service

Discretion

Education

High school diploma

Associate's degree or equivalent

Tools

Windows

Microsoft Office

Excel

Gmail

Google Calendar

RealSource

Chrome River

BANNER

Job description

VCU School of Dentistry seeks an Executive Administrative Assistant to provide high-level administrative support to the Chair and management/upper-level administrators for the Department of Periodontics. Serves as a key partner in ensuring the effective operation of the office.

This role requires sound judgment, discretion, and professionalism, with the ability to manage complex tasks, anticipate needs, and facilitate communication across a wide range of stakeholders.