Strategic Executive Assistant to Department Chair

Virginia Commonwealth University; Richmond (VA); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Comprehensive health benefits

Paid annual & holiday leave

Tuition benefits

Retirement planning & savings options

Employee discounts

Job summary

Virginia Commonwealth University (VCU) School of Dentistry seeks a highly organized, proactive Executive Administrative Assistant to provide high-level administrative support to the Chair and management/upper-level administrators for the Department of Periodontics.

This role requires discretion, sound judgment, and professionalism, with the ability to manage complex tasks and facilitate communication across stakeholders.

Qualifications

• High school diploma and up to 3 years of relevant professional experience or equivalent combination of education, training, and experience.
• Proficiency with Windows, Microsoft Office, Excel, Gmail, Google Calendar, and databases; strong information management skills.

Responsibilities

• Provide administrative support to the Department Chair, faculty, and residents, including calendars, travel, and correspondence.
• Organize and process 70–90 graduate applications and manage the graduate admissions process.
• Manage departmental budget, perform fiscal duties, purchasing, reimbursements, and maintain financial records.
• Assist with grant proposals and submission of research projects.
• Maintain confidentiality of sensitive information.
• Answer phones, direct calls, and take messages; greet visitors including applicants, students, residents, staff, and faculty.

Skills

Time management

Customer service

Communication

Discretion

Organizational skills

Education

High school diploma

Associate's degree

Tools

Windows

Microsoft Office

Excel

Gmail

Google Calendar

Databases

Job description

Virginia Commonwealth University (VCU) School of Dentistry seeks a highly organized, proactive Executive Administrative Assistant to provide high-level administrative support to the Chair and management/upper-level administrators for the Department of Periodontics.

This role requires discretion, sound judgment, and professionalism, with the ability to manage complex tasks and facilitate communication across stakeholders.