Senior Executive Assistant to Chief Legal Officer

UL Solutions; Northbrook (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the Chief Legal Officer. This full-time role is based in Northbrook or Chicago, IL, and involves managing complex administrative tasks, including calendar management, travel coordination, and legal document preparation. The ideal candidate will have extensive experience in executive support, particularly within legal functions, and demonstrate exceptional communication and decision-making skills. Join a dynamic team committed to safety science and innovation, where your contributions will help shape the future of the organization.

Benefits

Annual Bonus Potential

Health Benefits

Wellness Programs

Retirement Plan

Paid Time Off

Holidays

Sick Leave

Qualifications

• 10+ years of experience as a Senior Executive Assistant.
• Ability to communicate effectively with senior leadership.
• Proven multi-tasking and decision-making skills.

Responsibilities

• Provide complex administrative support to the Chief Legal Officer.
• Manage calendars, travel itineraries, and confidential information.
• Support strategic projects and prepare documentation.

Skills

Calendar Management

Travel Arrangements

Legal Document Preparation

Confidential Information Handling

Effective Communication

Multi-tasking

Decision Making

Education

Higher Secondary Education

Tools

SharePoint

Job description

Senior Executive Assistant to Chief Legal Officer

Join to apply for the Senior Executive Assistant to Chief Legal Officer role at UL Solutions.

Job Description

This role is full-time based at our Northbrook or Chicago, IL office. The Senior Executive Assistant provides dedicated support to the Chief Legal Officer, handling administrative functions such as calendar management, travel arrangements, complex reporting, and special tasks. The role involves resolving sensitive issues and supporting strategic projects.

Responsibilities

• Provide complex administrative and support services, including legal document preparation, correspondence management, and handling confidential information.
• Assist with administrative tasks, report preparation, filing, answering procedural questions, and screening calls.
• Support high-level strategic projects, creating documentation like graphs and charts.
• Manage office records, statistics, and reports related to operations and personnel.
• Schedule and coordinate calendars and international travel itineraries.
• Arrange meetings and travel for leadership.
• Organize internal meetings and communication on corporate initiatives.
• Create and distribute reports, manage SharePoint site, and oversee onboarding/offboarding processes.
• Coordinate employee engagement activities and support office space management.
• Serve as liaison on administrative issues and assist with the departmental budget.

Qualifications

• Higher Secondary Education plus at least ten years of experience as a (Senior) Executive Assistant.
• Experience in public companies, preferably within legal functions.
• Ability to communicate effectively with senior leadership and influence scheduling priorities.
• Proven ability to handle multiple tasks and make informed decisions.
• Detailed knowledge of the relevant organizational area.
• Flexibility to work at Northbrook or Chicago, IL offices (with workstation in both locations).

Total Rewards

The estimated salary range is $90,000 to $115,000, based on skills, experience, and location. The role includes annual bonus potential (target 10%), health benefits, wellness programs, retirement plan, paid time off, holidays, and sick leave.

About Us

UL Solutions is a global leader in safety science, transforming challenges into opportunities across more than 110 countries. We provide testing, inspection, certification, and advisory services to support product innovation and sustainability.

About The Team

Our team is committed to managing risk, protecting innovation, and leading change since 1894. Join us to develop your skills in a dynamic, learning-oriented environment.