Senior Executive Assistant to Chief Legal Officer

UL Solutions; Chicago (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the Chief Legal Officer. This role involves a variety of complex administrative tasks, including managing calendars, coordinating travel, and preparing legal documents. The ideal candidate will have over ten years of experience in a similar role within a public company environment. You'll be instrumental in organizing internal meetings and supporting high-level strategic projects. Join a dynamic team where your contributions will directly impact the organization’s success and growth in a fast-paced environment.

Benefits

Annual Bonus Potential

Health Benefits

Wellness Benefits

Retirement Savings

Paid Time Off

Holiday and Sick Leave

Qualifications

• 10+ years of experience as a (Senior) Executive Assistant.
• Experience in a public company environment, preferably legal.
• Ability to handle multiple tasks and make sound decisions.

Responsibilities

• Provide complex administrative support to the Chief Legal Officer.
• Organize and facilitate internal meetings and travel arrangements.
• Assist in preparing and controlling office records and reports.

Skills

Administrative Support

Communication Skills

Time Management

Problem Solving

Organizational Skills

Education

Higher Secondary Education

Tools

SharePoint

Job description

Senior Executive Assistant to Chief Legal Officer

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Job Description

This role is full-time based at our Northbrook or Chicago, IL office. The Senior Executive Assistant provides dedicated support to the Chief Legal Officer, handling administrative functions such as coordinating calendars, travel, preparing complex reports, and performing special tasks as needed. The role involves resolving complex and sensitive questions and problems.

Responsibilities

• Provide a wide variety of complex administrative and staff support services, including preparing legal documents, handling correspondence, and maintaining confidential information.
• Relieve organizational unit of administrative work and project details, including preparing reports, typing documents, filing, answering questions about procedures, and screening calls.
• Assist with high-level strategic confidential projects, creating supporting documentation like graphs and charts.
• Assist in preparing and controlling office records, statistics, and reports on operations and personnel.
• Schedule, coordinate, and maintain calendars and international travel itineraries.
• Make meeting and travel arrangements for leadership.
• Organize and facilitate internal meetings, such as global virtual Townhalls and knowledge sharing sessions, including communication around corporate initiatives.
• Create and distribute update reports, manage and maintain SharePoint site.
• Maintain onboarding and offboarding processes for all function employees.
• Coordinate and organize Employee Engagement activities.
• Support office space management.
• Serve as administrative liaison regarding issues related to the organizational unit.
• Assist in the budgetary process for the organizational unit.

Qualifications

• Higher Secondary Education plus ten or more years of experience as a (Senior) Executive Assistant.
• Experience in a public company environment, preferably within the legal function.
• Ability to interact and communicate with Senior Leadership and influence schedule prioritization.
• Ability to handle multiple tasks and make sound decisions based on information.
• Detailed knowledge of the organizational area assigned.
• Flexibility to work at Northbrook or Chicago, IL office (workstation in both locations).

Total Rewards

The estimated salary range is $90,000 to $115,000, based on experience, skills, and location. The role includes annual bonus potential (target 10%), health benefits, wellness benefits, retirement savings, paid time off, and holiday and sick leave.

About Us

UL Solutions is a global leader in applied safety science, transforming safety, security, and sustainability challenges into opportunities for customers in over 110 countries. We offer testing, inspection, certification, software, and advisory services to support product innovation and business growth, with the UL Mark symbol of trust.

About The Team

Our team is vital to our success, managing risk, protecting innovation, and leading change since 1894. We seek professionals eager to develop skills in a fast-paced, learning-oriented environment.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Professional Services, Manufacturing, Software Development