Senior Executive Assistant to CEO & Board Liaison

Minnesota Council of Nonprofits; Minneapolis (MN); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Short/Long-Term Disability Insurance

Life Insurance

Paid Parental Leave

HSA or FSA options

PTO & Paid Holidays

403(b) Employer Match

Job summary

Project for Pride in Living (PPL) is seeking an Executive Administrative Assistant & Board Liaison to support the CEO and govern Board relationships. This role manages priorities, communications, scheduling, and key initiatives in a high-visibility capacity.

The ideal candidate will be proactive, highly organized and discreet, with strong project management and relationship-building skills to succeed in a fast-paced nonprofit environment.

Qualifications

• Strong leadership skills to work effectively across the organization and as a partner with program staff and management
• Demonstrated leadership and vision to manage projects and initiatives in coordination with a broad group of personnel
• Exceptional planning and project management skills to assure that assigned initiatives are effectively managed
• Proven project management skills and knowledge of project management techniques
• Demonstrated experience supporting a Chief Executive Officer, President, Executive Director, or comparable senior executive

Responsibilities

• Provide central support for administrative services, presentation preparation, organizational charts, and meeting management
• Oversee acquisition, distribution and storage of office equipment; ensure supplies are stocked and budgeted
• Oversee office space to maintain a productive workspace and meeting areas
• Provide dedicated executive support to the CEO and President
• Manage calendars, travel, meetings, and communications; anticipate needs and priorities
• Prepare briefing materials, background research, talking points, presentations, and correspondence
• Serve as primary liaison between CEO, leadership team, and Board of Directors
• Coordinate Board/admin calendars, meeting schedules, and governance deadlines
• Prepare and distribute Board materials, agendas, and packets; record minutes

Job description

About PPL

Project for Pride in Living (PPL) is a nonprofit organization dedicated to empowering low-income individuals and families to become self-reliant through integrated services in housing, employment, and education. We believe in the power of community and the potential of every person. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need not only to survive but also to thrive.

Position Summary

The Executive Administrative Assistant & Board Liaison is a trusted partner to the CEO, providing high-level executive support and helping drive organizational effectiveness. This highly visible role manages the CEO’s priorities, communications, scheduling, Board relations, and key strategic initiatives.

Serving as the primary liaison to the Board of Directors, this position supports governance activities and fosters strong relationships between Board members and organizational leadership. The ideal candidate is proactive, highly organized, detail-oriented, and exercises exceptional judgment, discretion, and professionalism in a fast-paced environment. Strong project management, communication, and relationship-building skills are essential to success in this role.

What You'll Do

Administrative Support

• Provide a central support source for administrative services, presentation preparation, organizational charts, and meeting management
• Oversight of the acquisition, distribution and storage of office equipment, ensure office supplies are well stocked and managed within budget.
• Oversight of office space such that the physical workspace and meeting space

Executive Support

• Provide dedicated and exclusive executive support to the Chief Executive Officer and President
• Manage complex calendars, travel arrangements, meetings, and communications
• Serve as a strategic partner to the CEO by anticipating needs, identifying priorities, and ensuring timely execution of critical initiatives
• Prepare briefing materials, background research, talking points, presentations, and correspondence for internal and external engagements

Board Liaison

• Serve as the primary liaison between the CEO, Executive Leadership Team, and Board of Directors
• Manage all Board administration activities: planning, communication, documentation, and execution
• Coordinate annual Board and Committee calendars, meeting schedules, and governance-related deadlines
• Prepare and distribute Board materials, agendas, reports, presentations, and meeting packets
• Record and maintain official Board and Committee meeting minutes and records

What You'll Bring

Minimum Requirements

• Strong leadership skills to work effectively across the organization and as a partner with program staff and management
• Demonstrated leadership and vision to manage projects and initiatives in coordination with a broad group of personnel
• Exceptional planning and project management skills to assure that assigned initiatives are effectively managed
• Proven project management skills and knowledge of project management techniques
• Demonstrated experience supporting a Chief Executive Officer, President, Executive Director, or comparable senior executive

Education and/or Experience

• High school diploma or GED
• 5-7 years of office management and/or operational/executive support experience
• Experienced communicator and presenter of information to non-technical audiences

Why You'll Love Working at PPL

Competitive Pay

• $80,000.00-$90,000.00/annually/exempt DOQ

Comprehensive Benefits Package

• Health & Dental Insurance
• Employer-paid Short- & Long-Term Disability and Life Insurance
• Paid Parental Leave
• HSA or FSA options
• Generous PTO & Paid Holidays
• 403(b) Retirement Plan with Employer Match

Purpose-Driven Work

• Make a real difference in people's lives and in your community every day

Hours

Full time, Exempt, 40 hours per week/M-F 830AM-430PM/occasionally some weekends and evenings

Salary

$80,000.00-$90,000.00/annually

Project for Pride in Living, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.