Senior Executive Assistant to C-Suite (Remote)

XPRIZE Foundation, Inc.; Northern (KY); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Remote-first environment

Medical, dental, and vision options

401(k) with employer match

Paid time off

Parental leave

Stipends for cell phone, internet, and

learning & development

Employee assistance program

Meeting-free blocks

Job summary

XPRIZE Foundation, Inc. seeks an Executive Assistant to provide high-level administrative support to our Chief of Staff and senior executives.

You will manage heavy calendars, coordinate domestic and international travel, and prepare polished presentations and correspondence for a global leadership team. The role requires 3–5 years supporting multiple C-levels, strong organizational skills, confidentiality, and proficiency with Google Workspace and MS Office.

Qualifications

• 3–5 years of experience supporting multiple C-level executives.
• 1+ years experience using Google Suite of tools.
• 2+ years experience using MS Office Suite.
• Minimum 1 year experience supporting Executives in different time zones and locations.
• Exceptional organizational abilities and high level of attention to detail.
• Experience working with modern remote-office technologies (Zoom, Slack, Asana, etc.).
• Exceptional time management skills, with the ability to consistently prioritize tasks and manage deadlines with minimal supervision.
• Proven listening, writing and communication skills across various platforms (memos, emails, letters, instant messaging apps).
• Maintain absolute confidentiality internally and externally.
• Demonstrated maturity and emotional intelligence to handle, direct and/or resolve sensitive matters.
• Anticipate needs and quickly adapt to changes as they arise, overcoming roadblocks before they become problems.
• Ability to multitask, work with conflicting deadlines, manage a heavy calendar, and make adjustments on the spot.
• Independent self-starter who takes a proactive approach to solve problems.
• Personable, professional and calm demeanor; displays grace under pressure.
• Patience, flexibility, and a good sense of humor.
• Willingness to think and act creatively.

Responsibilities

• Coordinate executive calendars, align meetings, and manage scheduling with internal and external stakeholders.
• Take meeting notes, capture deliverables, and report back to executives.
• Arrange frequent domestic and international travel within policy.
• Prepare Google Slides/PowerPoint presentations and correspondence.
• Provide general support and assist EA/AAs across the Foundation.
• Handle special projects as assigned.

Skills

Executive support

Time management

Organizational skills

Communication skills

Confidentiality

Calendar management

Multitasking

Problem solving

Adaptability

Attention to detail

Tools

MS Office

Google Workspace

Zoom

Slack

Asana

Job description

XPRIZE Foundation, Inc. seeks an Executive Assistant to provide high-level administrative support to our Chief of Staff and senior executives.

You will manage heavy calendars, coordinate domestic and international travel, and prepare polished presentations and correspondence for a global leadership team. The role requires 3–5 years supporting multiple C-levels, strong organizational skills, confidentiality, and proficiency with Google Workspace and MS Office.