Senior Executive Assistant to C-Suite — Hybrid Schedule

Trianz; Herndon (VA); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Trianz in Herndon, VA is seeking an experienced Executive Assistant to support the CEO, CFO, and Chief Strategy Officer. This hybrid role combines hands-on execution with strategic backing to ensure an exceptional experience for executives and their teams.

You will manage calendars, draft communications, coordinate travel, and handle expenses while maintaining records and guiding cross-functional initiatives.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 10+ years of experience supporting C-suite executives.
• Strong client service orientation and discretion with sensitive information.
• Proven ability to manage multiple priorities with a calm demeanor.

Responsibilities

• Manage executive calendars, including appointments and sensitive information.
• Write and edit e-mails, drafting memos, and preparing communications for executives.
• Schedule travel arrangements and logistics; run errands as needed.
• Collect and process executive expenses and reconcile corporate cards.
• Organize meetings, including catering and vendor coordination.
• Maintain records; summarize actions and follow up on tasks.
• Support couriers, Fed-Ex/UPS pickups, and gifts for customers or employees.
• Assist with one-off projects for the executive team.

Skills

Calendar management

Travel coordination

Communication

Discretion

Executive support

Project management

Mail merges

MS Office

PowerPoint

Outlook

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Teams

PowerPoint

Word

DocuSign

Excel

Outlook

Job description

Trianz in Herndon, VA is seeking an experienced Executive Assistant to support the CEO, CFO, and Chief Strategy Officer. This hybrid role combines hands-on execution with strategic backing to ensure an exceptional experience for executives and their teams.

You will manage calendars, draft communications, coordinate travel, and handle expenses while maintaining records and guiding cross-functional initiatives.