Senior Executive Assistant to C-Suite

103 Rochester General Hospital; United States; On-site; USD 42,000 - 63,000; Full time

Job summary

Rochester Regional Health is seeking a Senior Executive Assistant to the C-Suite at the Riedman Campus. You will support Executive Vice Presidents, acting as an ambassador and primary contact for executives in the C-Suite.

The role involves gatekeeping, routing inquiries, and handling special projects with discretion. Responsibilities include proactive meeting prep, calendar management, drafting presentations, and back-up support for the CEO.

Qualifications

• Bachelor degree or equivalent combination of education and/or experience.
• Previous experience supporting vice president level or above.
• Considerable experience in a front-line visitor facing reception role.

Responsibilities

• Proactively obtain data/information to prepare assigned executives for meetings.
• Plan, direct, and oversee administrative functions of the executives' departments.
• Manage highly sensitive information with confidentiality and sound judgment.
• Provide calendar and meeting management, agendas, itineraries, and follow-up.

Skills

Executive support

Reception experience

Strong communication

Organization skills

Education

Bachelor degree or equivalent

Job description

Job Title

Senior Executive Assistant to C-Suite

Location

Riedman Campus

Hours Per Week

40

Schedule

Monday - Friday 8am - 4:30pm

SUMMARY

The Senior Executive Assistant to the C-Suite supports Executive Vice President's in the Executive Suite. They act as an ambassador of the organization. They serve as the primary point of contact for assigned Executive Vice Presidents in the C-Suite. 'They act as a gatekeeper ensuring that calls and inquiries are routed to the appropriate level of department subject matter expert, resolve routine issues that arise; research information to provide guidance to assigned executives on a broad range of issues and special projects.

RESPONSIBILITIES

• Proactively obtains data and/or information to prepare assigned executives for meetings.
• Independently plans, directs, and oversees and exercises authority over administrative functions of the assigned executives' departments.
• Independently manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
• Independently manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
• Provides calendar and meeting management ensuring appropriate prioritization, sequencing, preparation, follow-up, and closure.
• Prepares meeting minutes, agendas and itineraries.
• Prepares drafts of presentations, correspondence, letters, memos, contracts and forms.
• Provides preparatory support for Board meetings.
• Manages executive reimbursements as well as department vendor payments.
• Works on and exercises authority on special projects and confidential assignments as needed.
• Develops and implements policies, procedures and office practices.
• Plans, organizes, and attends senior staff meetings and departmental staff meetings.
• Ability to provide back-up support to the CEO.

REQUIRED QUALIFICATIONS

• Bachelor degree or equivalent combination of education and/or experience.
• Previous experience supporting vice president level or above required.
• Considerable experience in a front-line visitor facing reception role required.

PREFERRED QUALIFICATIONS

• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet research.
• Excellent written, verbal communication and organization skills and the ability to work independently and in a collaborative team environment.

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

$30.50 - $45.40

CITY

Rochester

POSTAL CODE

14617

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.