Senior Executive Assistant to C-Level Leaders

Chapters Health; United States; Remote; USD 55,000 - 86,000; Full time

Job summary

Chapters Health is seeking an Executive Administrative Assistant to provide comprehensive support to one or more Chief Officers. You will manage calendars, prepare travel arrangements, and handle confidential correspondence with professionalism.

You must have a high school diploma or GED (a college degree is preferred) and at least three years of executive support experience. Strong Microsoft Office skills and sound judgment are essential.

Qualifications

• High school diploma or GED required; college degree preferred or equivalent
• Minimum of three (3) years’ experience in administrative support and office management to a senior executive
• Superior written and verbal communication skills with professional interaction
• Advanced skill in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Highly organized with ability to manage multiple priorities and confidentiality
• Ability to work with minimal oversight and take initiative
• Accurate and timely with deadlines
• Calm and professional under pressure

Responsibilities

• Completes a wide variety of administrative tasks including calendar management, expense reports, correspondence, travel plans, and meeting agendas
• Anticipates needs and provides administrative support for the assigned executive(s)
• Serves as back-up for receptionist/reception area
• Manages records, manuals, databases, and files; maintains confidentiality
• Provides a bridge for smooth communication between executives and internal departments
• May process invoices, purchase orders, and expense reports; maintains department budget
• Provides coverage in administrative suite as directed
• Prepares for executive-level meetings and takes minutes
• Performs other duties as assigned

Skills

Administrative support

Communication

Organization

Independence

Attention to detail

Discretion

Initiative

Deadline management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Chapters Health is seeking an Executive Administrative Assistant to provide comprehensive support to one or more Chief Officers. You will manage calendars, prepare travel arrangements, and handle confidential correspondence with professionalism.

You must have a high school diploma or GED (a college degree is preferred) and at least three years of executive support experience. Strong Microsoft Office skills and sound judgment are essential.