Senior Executive Assistant, Strategy & Operations

Follett Corporation; Westchester (IL); On-site; USD 40,000 - 133,000; Full time

Job summary

Follett Corporation in Westchester, IL is seeking a Senior Executive Assistant to support the Chief of Store and senior leaders. You will manage calendars, travel, presentations, and communications, ensuring follow-up and high-level execution.

The ideal candidate has 5+ years of executive support experience, strong Microsoft 365 and data reporting skills, and a proactive, discreet approach to confidential information.

Qualifications

• Bachelor's degree or equivalent required.
• 5+ years of experience providing administrative and operational support to senior executives in a fast-paced environment.
• Advanced proficiency in Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint) and Slack.
• Strong analytical skills with experience developing reports, dashboards, and executive materials.
• Ability to manage multiple priorities, complex schedules, and deadlines.
• Experience coordinating cross-functional initiatives with senior leadership.
• Excellent written and verbal communication and high executive professionalism.
• Ability to work independently, anticipate needs, and drive projects to completion.
• Experience leveraging technology and AI tools to improve processes.

Responsibilities

• Provide high-level administrative and operational support to the Chief of Store and the senior store leadership team.
• Manage complex calendars, meetings, travel arrangements, communications, and competing executive priorities.
• Prepare executive presentations, reports, meeting agendas, briefing materials, and leadership communications.
• Coordinate leadership meetings, business reviews, and planning activities with timely follow-up on decisions.
• Serve as a central point of communication between executives and cross-functional partners.
• Organize, analyze, and present business data to support leadership decisions.
• Develop and maintain dashboards, reporting tools, trackers, and processes for visibility and accountability.
• Identify opportunities to improve workflows and leverage automation and AI tools to increase efficiency.
• Coordinate cross-functional projects and ensure timely, accurate deliverables.
• Anticipate business needs and recommend solutions with minimal direction.
• Maintain confidentiality and exercise sound judgment.

Skills

Executive support

Calendar management

Communication

Analytical skills

Project coordination

Discretion

Proactive approach

Education

Bachelor's Degree or equivalent

Tools

Slack

Microsoft 365

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Follett Corporation in Westchester, IL is seeking a Senior Executive Assistant to support the Chief of Store and senior leaders. You will manage calendars, travel, presentations, and communications, ensuring follow-up and high-level execution.

The ideal candidate has 5+ years of executive support experience, strong Microsoft 365 and data reporting skills, and a proactive, discreet approach to confidential information.