Senior Executive Assistant & Operations Support

Oaktree Capital Management, L.P.; Chicago (IL); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits

Flexible work arrangement

Job summary

Oaktree Capital Management, L.P. seeks an experienced executive assistant to support senior leaders in a fast-paced, global investment environment. You will manage complex calendars, coordinate meetings, assis in travel planning, and handle logistics with discretion.

Requirements include a BS, 5–10 years supporting executives, strong written and verbal communication, and proficiency with Outlook, Word, Excel and PowerPoint. A proactive, collaborative mindset is essential.

Qualifications

• 5-10 years of experience supporting senior leaders.
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority.
• Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint.

Responsibilities

• Internal meeting setup and logistics support; scheduling, catering, tech setup and guest clearance.
• Maintain complex calendars and coordinate meetings and conference calls.
• Screening and routing of calls and mail to appropriate personnel.
• Arrange travel and itineraries; assist in onboarding for department hires.
• Prepare and submit expense reports and process invoices.
• Organize department meetings and support offsite events.
• Support special projects and coordinating cross-departmental meetings.
• Oversee document notarization, mailing, and office supplies.

Skills

Task prioritization

Calendar management

Communication

Discretion

Education

Bachelor’s degree

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Job description

Oaktree Capital Management, L.P. seeks an experienced executive assistant to support senior leaders in a fast-paced, global investment environment. You will manage complex calendars, coordinate meetings, assis in travel planning, and handle logistics with discretion.

Requirements include a BS, 5–10 years supporting executives, strong written and verbal communication, and proficiency with Outlook, Word, Excel and PowerPoint. A proactive, collaborative mindset is essential.