Administrative Assistant - Investment Ops (Flexible)

Oaktree; Los Angeles (CA); In loco; USD 85.000 - 125.000; Tempo pieno

Descrizione del lavoro

Oaktree, a premier investment manager and part of Brookfield, seeks an experienced Administrative Assistant to support the Investment Operations team in Los Angeles. You will manage calendars, coordinate domestic and international travel, prepare expense reports, and help with meeting logistics for several senior executives.

The ideal candidate has at least seven years of executive support experience, superb organizational skills, and proficiency with Microsoft Excel and Word.

Competenze

• Minimum 7 years of experience supporting several executives in a financial services or professional services firm.
• Proven ability to manage tasks and priorities with minimal supervision.
• Strong MS Excel and Word skills; SharePoint and Monday.com are a plus.
• Experience working with ChatGPT and Claude is a plus.

Mansioni

• Provide comprehensive administrative support for the Investment Operations team
• Maintain complex calendars, schedule meetings for multiple senior executives
• Complete domestic/international travel arrangements, prepare, track and submit expense reimbursements
• Meeting coordination and planning including materials, IT coordination, and room setup
• Event planning coordination, support, and execution
• Track and update expenses against budget; monitor invoices in accounts payable
• Prepare budget-to-actual reporting for travel and entertainment
• Complete ad hoc support requests and work on special projects under management

Conoscenze

Executive support

Calendar management

Travel arrangements

Expense reporting

Attention to detail

Formazione

Bachelor's degree

Strumenti

Microsoft Excel

Microsoft Word

Sharepoint

Monday.com

ChatGPT

Claude

Descrizione del lavoro

Oaktree, a premier investment manager and part of Brookfield, seeks an experienced Administrative Assistant to support the Investment Operations team in Los Angeles. You will manage calendars, coordinate domestic and international travel, prepare expense reports, and help with meeting logistics for several senior executives.

The ideal candidate has at least seven years of executive support experience, superb organizational skills, and proficiency with Microsoft Excel and Word.