Senior Executive Assistant & Operations Partner

Medica; Hopkins (MN); Presencial; USD 51.000 - 87.000; Jornada completa

Descripción de la vacante

Medica, a nonprofit health plan serving Minnesota and beyond, seeks an Executive Assistant Senior to provide skilled administrative support to multiple VPs. This role manages calendars, travel, meetings, communications, and strategic project tracking, while safeguarding confidential information and juggling competing priorities.

Extras include coordinating events, supporting directors, and reinforcing efficient administrative processes.

Formación

• 8+ years of work experience.
• Experience coordinating and managing complex calendars.
• Experience coordinating logistics for meetings, including agendas, materials, and technology requirements.
• Proficiency preparing and refining presentations, reports, and briefing materials.
• Experience arranging travel itineraries while balancing cost, efficiency, and executive preferences.
• Experience tracking expenses and submissions.
• Coordination of events, offsite meetings or gatherings, and team activities while managing all logistical details from end-to-end.
• Advanced level experience with MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc).
• Ability to handle sensitive and confidential information with discretion.

Responsabilidades

• Lead administrative operations and prioritize tasks.
• Provide guidance and coaching to develop administrative capabilities and improve performance.
• Standardize administrative processes to enhance efficiency, accuracy, and service delivery.
• Manage complex calendars and scheduling, aligning with strategic objectives and coordinating with other EAs.
• Coordinate meeting logistics, including agendas, materials, and technology requirements.
• Prepare and refine presentations, reports, and briefing materials for decision-making.
• Capture and distribute meeting outcomes with clear follow-up actions.

Conocimientos

Calendar management

Meeting coordination

Travel arrangement

Expense tracking

Executive support

MS Office proficiency

Confidential information handling

Educación

High school diploma or equivalent

Herramientas

MS Office Suite

Descripción del empleo

Medica, a nonprofit health plan serving Minnesota and beyond, seeks an Executive Assistant Senior to provide skilled administrative support to multiple VPs. This role manages calendars, travel, meetings, communications, and strategic project tracking, while safeguarding confidential information and juggling competing priorities.

Extras include coordinating events, supporting directors, and reinforcing efficient administrative processes.