Senior Executive Assistant & Operations Liaison

godirect; Minneapolis (MN); On-site; USD 65,000 - 95,000; Full time

Job summary

VOYA Financial in Minneapolis is seeking an Executive Assistant to provide high-level support to senior leaders and lead critical special projects. You will manage highly complex calendars, coordinate travel, prepare expense reports, and liaise with vendors in a fast-paced enterprise.

The role requires at least 4 years of executive admin experience, strong PC software skills, and familiarity with Workday, SharePoint, and SurveyMonkey.

Qualifications

• High school diploma or equivalent. BA preferred.
• Minimum 4 years' experience as an Executive Admin supporting multiple leaders.
• Advanced knowledge of PC software packages such as word processing, spreadsheets, graphics, etc.
• Experience with Workday is hi (preferred).

Responsibilities

• Provide executive-level support to multiple senior leaders and manage complex calendars.
• Strategically coordinate executive schedules with internal/external stakeholders.
• Lead planning and execution of executive meetings, offsites, board-related interactions, and events.
• Manage complex travel arrangements including multi-city itineraries and real-time adjustments.
• Prepare, review, and process executive expense reports per policies.
• Serve as a liaison with vendors, manage invoices and contracts.
• Develop, edit, and produce executive-level correspondence and presentations.
• Create high-impact dashboards, reports, and analyses to support leadership decisions.
• Assist onboarding logistics for new hires and coordinate stakeholder engagement.

Skills

Executive support

Calendar management

Travel arrangements

Expense reporting

Vendor coordination

Presentation creation

Education

BA preferred

Tools

Workday

SharePoint

SurveyMonkey

Job description

VOYA Financial in Minneapolis is seeking an Executive Assistant to provide high-level support to senior leaders and lead critical special projects. You will manage highly complex calendars, coordinate travel, prepare expense reports, and liaise with vendors in a fast-paced enterprise.

The role requires at least 4 years of executive admin experience, strong PC software skills, and familiarity with Workday, SharePoint, and SurveyMonkey.