Executive Assistant

Socket.dev; Chandler (AZ); On-site; USD 80,000 - 100,000; Full time

Job summary

Medivant Healthcare – Pharmaceutical Manufacturing in Chandler seeks an experienced Executive Assistant to provide comprehensive support to the CEO and CMO. The role requires discretion, strategic thinking, and the ability to manage multiple priorities in a fast-growing environment.

Responsibilities include calendar management, travel planning, report preparation, and liaison with stakeholders. A Bachelor's in Business Administration and 5+ years of C-suite support are preferred, with strong MS

Qualifications

• 5+ years of experience supporting C-suite executives in a fast-paced environment.
• Bachelor’s degree in Business Administration or related field.
• Advanced Microsoft Office skills; familiarity with Zoom, Teams, and collaboration tools.

Responsibilities

• Provide high-level executive support for the CEO and CMO, including calendar management and meeting coordination.
• Manage internal and external communications, ensuring prompt, professional responses on behalf of the executives.
• Prepare presentations, reports, and executive documentation; support leadership deliverables.
• Coordinate complex domestic and international travel, including itineraries and expense reports.
• Assist with planning of executive meetings, board meetings, and company events.
• Maintain organized systems for confidential documents and information.

Skills

Executive support

Calendar management

Communication skills

Time management

Multitasking

Discretion

Independent work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Zoom

Teams

Outlook

Job description

Company: Medivant Healthcare – Pharmaceutical Manufacturing

Job Title: Executive Assistant

Location: Chandler

Salary Range: $80- $100K Annually

Shift Schedule: Monday to Friday

Job Type: Full-time

Detailed Job Description:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO). This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.

Key Responsibilities

• Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
• Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
• Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
• Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
• Maintain organized systems for tracking documents, records, and confidential information.
• Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
• Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
• Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
• Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

Qualifications & Skills

• Experience:5+ years supporting C-suite executives in a fast-paced environment; healthcare industry experience is a plus.
• Education:Bachelor’s degree in Business Administration or related field, or equivalent experience.
• Technical Proficiency:Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Zoom, Teams, and other collaboration tools.
• Communication:Excellent written and verbal communication skills; polished, professional demeanor.
• Organizational Strength:Exceptional time management, prioritization, and multitasking abilities.
• Judgment & Integrity:Ability to handle confidential information with the utmost discretion.
• Initiative:Proactive, solution-oriented mindset; able to work independently and take ownership of responsibilities.
• Team-Oriented:Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.