Senior Executive Assistant & Operations Coordinator

Pinnacle Actuarial Resources; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) with company match and profit‑S

Medical, dental and vision insurance

Paid vacation and holidays

Parental leave

Job summary

Pinnacle Actuarial Resources is seeking an Executive Assistant to provide high-level administrative support to firm executives from our Chicago office. The role focuses on optimizing executives’ time, coordinating complex schedules, and ensuring efficient operations across the firm.

The position requires a minimum of six years in executive administration, strong communication, and the ability to handle confidential information with discretion.

Qualifications

• Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals
• High school diploma required; Associate’s or Bachelor’s degree preferred; relevant professional experience may be considered as a substitute
• Notary commission within two months of employment may be required; e-notary authorizations within six months

Responsibilities

• Provide high-level administrative support to principals and stakeholders, managing tasks with increasing independence
• Lead calendar management for principals, prioritizing time-sensitive tasks and coordinating meetings
• Research and prepare client-facing materials, reports and logistics
• Coordinate travel arrangements and itineraries
• Maintain confidentiality and apply administrative best practices with professionalism
• Develop training materials and SOPs to support firm operations

Skills

High organizational skills

Attention to detail

Verbal and written communication

Independent work

Team collaboration

Mentor junior staff

Education

High school diploma required

Associate’s or Bachelor’s degree preferred

Tools

Adobe Acrobat Pro

AI tools

Microsoft Office

Job description

Pinnacle Actuarial Resources is seeking an Executive Assistant to provide high-level administrative support to firm executives from our Chicago office. The role focuses on optimizing executives’ time, coordinating complex schedules, and ensuring efficient operations across the firm.

The position requires a minimum of six years in executive administration, strong communication, and the ability to handle confidential information with discretion.