Senior Executive Assistant & Office Operations Lead

SSA Marine; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401k plan

Retirement plan

Bonuses

Job summary

SSA Marine is seeking an Executive Assistant to provide senior-level administrative support to the CEO, CFO and three executives/presidents. The role will manage complex calendars, travel, and board-related activities, while leading a small administrative team and ensuring confidential, high‑quality operations in a fast-paced environment.

The position is on-site, with duties ranging from executive communications to office operations, events, and special projects.

Qualifications

• Minimum 7 years of progressive executive administrative support experience, including direct support of senior executives or C-suite leaders.
• Experience managing or supervising employees, including performance management, coaching, and development.
• Experience coordinating complex calendars, travel, meetings, and board-related activities.
• Experience overseeing administrative operations, office management functions, or administrative support services.
• Exceptional organizational, communication, prioritization, and project coordination skills in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as trusted partner to CEO, CFO and executives, proactively managing calendars and time-sensitive requests.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and logistics.
• Support governance by preparing materials, correspondence, and follow-up actions for meetings.

Skills

Executive support

Calendar management

Travel coordination

Leadership

Communication

Project coordination

Discretion

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

SSA Marine is seeking an Executive Assistant to provide senior-level administrative support to the CEO, CFO and three executives/presidents. The role will manage complex calendars, travel, and board-related activities, while leading a small administrative team and ensuring confidential, high‑quality operations in a fast-paced environment.

The position is on-site, with duties ranging from executive communications to office operations, events, and special projects.