Senior Executive Assistant & Office Operations Lead

Shums Coda Associates; Pleasanton (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% paid medical, dental and vision

Vacation, holiday and sick time off

401(k) Employer match

Job summary

Shums Coda Associates, Inc. is seeking a Senior Administrative Assistant to support operations at our Headquarters in Pleasanton, CA.

This role provides high-level administrative and operational support to company leadership, ensuring efficient day-to-day office functioning. The successful candidate will have 3–5 years of admin experience, exceptional organization, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years of administrative support experience, supporting senior leadership preferred.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism in dealing with diverse groups of people.

Responsibilities

• Support office staff and management with general operational tasks.
• Assist with special projects; design and produce complex documents, reports, and presentations; prepare information for meetings; compose correspondence.
• Serve as primary contact for internal and external clients, prioritizing actions and handling confidential matters.
• Develop, document, and improve administrative procedures.
• Assist with staff meetings and events; maintain professional relationships.
• Perform other duties as assigned for the organization.

Skills

Administrative support

Microsoft Office

Communication

Organization

professionalism

Tools

MS Office

Job description

Shums Coda Associates, Inc. is seeking a Senior Administrative Assistant to support operations at our Headquarters in Pleasanton, CA.

This role provides high-level administrative and operational support to company leadership, ensuring efficient day-to-day office functioning. The successful candidate will have 3–5 years of admin experience, exceptional organization, and the ability to handle multiple priorities in a fast-paced environment.