Senior Executive Assistant (NYC)

Bellwether Staffing Solutions, LLC; New York (NY); On-site; USD 140,000 - 150,000; Full time

Job summary

An established industry player is seeking a Senior Executive Administrative Assistant to support two Technology Executives in the financial services sector. This dynamic role, based in New York City, requires a highly organized individual with exceptional communication skills and a strong background in administrative support. The ideal candidate will have over 8 years of experience, proficiency in Microsoft Office Suite, and the ability to manage complex schedules and sensitive information. Join a collaborative team that values discretion and professionalism, and contribute to the success of high-profile executives while enjoying a competitive salary and benefits package.

Benefits

Benefits Package

In-office Work Environment

Qualifications

• 8+ years of experience as an Executive Assistant.
• Financial industry knowledge highly desirable.
• Advanced computer skills using Microsoft Office Suite.

Responsibilities

• Compose and finalize correspondence including emails and documents.
• Manage complex calendars and anticipate scheduling conflicts.
• Handle travel planning logistics for domestic and international trips.

Skills

Organizational Skills

Verbal Communication

Written Communication

Microsoft Office Suite

Time Management

Research Skills

Education

College Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Location: NYC (World Trade & Hudson Yards split between both locations) |140K – 150K Base + Bonus + Benefits Package

We are currently recruiting for a Senior Executive Administrative Assistant in NYC (World Trade & Hudson Yards split between both locations) – in-office 5 days a week. In this role you will support two Technology Executives within financial services with a variety of administrative tasks. 140K – 150K Base + Bonus + Benefits Package

Responsibilities:

• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
• Prepare for meetings supporting the needs of executives involved.
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 8+ years of experience as an Executive Assistant; college degree
• Financial industry knowledge highly desirable
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in commutable range to NYC area and comfortable working in both NYC offices. No sponsorship. To apply email resume to [e-mail]