Executive Assistant to Chief Executive Officer

Green Key Resources; New York (NY); On-site; USD 130,000 - 170,000; Full time

Job summary

An innovative and mission-driven company is seeking a skilled Executive Assistant to support their CEO. This fully onsite role in New York City offers a competitive salary, bonus, and equity, alongside catered lunches and generous benefits. The ideal candidate will have extensive experience in supporting C-level executives, demonstrating exceptional organizational skills and emotional intelligence. Responsibilities include managing a complex calendar, coordinating travel, and liaising with internal teams and stakeholders. If you thrive in a fast-paced environment and are ready to make a significant impact, this opportunity is for you.

Benefits

Catered Lunches

Equity

Generous Benefits

Qualifications

• 10-12 years of experience supporting C-level executives in fast-paced environments.
• Strong command of scheduling and strategic time management.

Responsibilities

• Manage a dynamic calendar with shifting priorities for the CEO.
• Coordinate travel logistics and maintain confidentiality.

Skills

Executive Support

Calendar Management

Logistics Coordination

Communication Skills

Emotional Intelligence

Problem Solving

Education

Bachelor's Degree

Job description

Our client, a high-growth, mission-driven company, is seeking an experienced Executive Assistant to support their CEO. This role is fully onsite in the office and offering a competitive base salary, bonus, equity, plus catered lunches and generous benefits.

Onsite Monday - Friday in NYC

Salary range: 130K - 170K base

Hours: 8am - 6pm

Responsibilities:

• Manage an extremely dynamic calendar with shifting priorities and complex internal/external scheduling
• Prepare the CEO for meetings, presentations, and travel through thoughtful agenda planning and briefings
• Coordinate all travel logistics—flights, hotels, car service, visas, and on-the-ground adjustments—with no room for error
• Monitor the CEO’s inbox, communications, and task flow; assist with real-time triaging and prioritization
• Liaise with internal teams, investors, and executive stakeholders to ensure seamless coordination across departments
• Maintain pulse on business priorities to help translate organizational needs into time management decisions
• Execute personal responsibilities, such as purchasing gifts, coordinating personal travel, and managing family or household logistics
• Act as a trusted sounding board and filter for requests coming in from all directions
• Handle sensitive information with absolute confidentiality and professionalism

Requirements:

• 10–12 years of experience supporting C-level leadership in fast-paced industries such as private equity, hedge funds, tech, or founder-led businesses
• Experience supporting a high-profile or high-net-worth executive, with comfort navigating executive-level etiquette and discretion
• Background that includes both corporate executive support and elements of personal assistance
• Strong command of scheduling with business acumen—able to protect the CEO’s time by aligning her calendar with strategic goals
• Presence and communication style that is warm, composed, and confident; able to hold your own in conversations with senior leaders
• High emotional intelligence; knows when to be direct, when to step in, and when to step back
• Master of logistics, travel, and last-minute pivots—thinks five steps ahead, stays calm under pressure
• Proactive problem solver who doesn’t wait to be told what’s needed
• Professional polish and situational awareness; understands the pace, standards, and intensity of a top-tier executive office
• Degree preferred; equivalent experience considered