Senior Executive Assistant, Investor Relations

Keysight Technologies; Phoenix (AZ); On-site; USD 72,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) Plan

Paid holidays

Tuition reimbursement

Job summary

Keysight Technologies in Santa Rosa, CA, seeks an experienced executive assistant for Investor Relations support. The role requires coordinating calendars, travel, and complex logistics while communicating with investors and senior executives. Strong judgement, discretion, and tech fluency are essential.

Minimum 8–15 years of related experience, Associate degree or higher, and IR or CRM experience are preferred. This is an on-site, five-day-per-week position with comprehensive benefits.

Qualifications

• Minimum 8 years of directly related experience; typically 10 to 15 years.
• Associate degree and/or higher education; specialized training or certification is preferred.
• Experience with IR platforms and applications such as S&P, Nasdaq, or other CRMs is a plus.
• Prior experience providing high-level administrative support with poise, personality and initiative.

Responsibilities

• Maintain awareness of significant deadlines and schedules for the VP and staff and proactively plan for them.
• Manage calendars and schedules for the Vice President and Director of Investor Relations, including coordinating meeting logistics.
• Coordinate complex travel for domestic and international business travel—flights, hotels, transportation, itineraries; prepare travel expense reports.
• Collaborate with senior executives and assistants; build strong relationships with CEOs, CFOs, and business leaders.
• Communicate professionally with investors, bankers, and shareholders.
• Prepare correspondence, reports and other documentation as needed.
• Screen emails, calls, and visitors; resolve routine and complex inquiries.
• Manage the Investor Relations email node and log client updates.
• Become adept with the Investor Relations client database for meeting materials.
• Understand and comply with SEC FD regulations.
• Participate in or lead tactical projects within Treasury or IR, such as earnings logistics and major meetings.

Skills

Interpersonal skills

Verbal communication

Written communication

Judgment and discretion

Tech proficiency

MS Office (Outlook, Teams, Word, Excel

PowerPoint

Zoom/SharePoint/videoconferencing

Proactive problem solving

Organizational skills

Multitasking under pressure

Independent & team collaboration

Energetic and motivated

Education

Associate degree

Higher education / certifications preferred

Tools

Outlook

Teams

Word

Excel

PowerPoint

Zoom

SharePoint

Job description

Keysight Technologies in Santa Rosa, CA, seeks an experienced executive assistant for Investor Relations support. The role requires coordinating calendars, travel, and complex logistics while communicating with investors and senior executives. Strong judgement, discretion, and tech fluency are essential.

Minimum 8–15 years of related experience, Associate degree or higher, and IR or CRM experience are preferred. This is an on-site, five-day-per-week position with comprehensive benefits.