Executive Assistant - Investor Relations

Keysight Technologies

Phoenix (AZ)

On-site

USD 72,000 - 120,000

Full time

14 days+

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Benefits offered by this job

Medical, dental and vision

401(k) Plan

Paid holidays

Tuition reimbursement

Job summary

Keysight Technologies in Santa Rosa, CA, seeks an experienced executive assistant for Investor Relations support. The role requires coordinating calendars, travel, and complex logistics while communicating with investors and senior executives. Strong judgement, discretion, and tech fluency are essential.

Minimum 8–15 years of related experience, Associate degree or higher, and IR or CRM experience are preferred. This is an on-site, five-day-per-week position with comprehensive benefits.

Qualifications

Minimum 8 years of directly related experience; typically 10 to 15 years.
Associate degree and/or higher education; specialized training or certification is preferred.
Experience with IR platforms and applications such as S&P, Nasdaq, or other CRMs is a plus.
Prior experience providing high-level administrative support with poise, personality and initiative.

Responsibilities

Maintain awareness of significant deadlines and schedules for the VP and staff and proactively plan for them.
Manage calendars and schedules for the Vice President and Director of Investor Relations, including coordinating meeting logistics.
Coordinate complex travel for domestic and international business travel—flights, hotels, transportation, itineraries; prepare travel expense reports.
Collaborate with senior executives and assistants; build strong relationships with CEOs, CFOs, and business leaders.
Communicate professionally with investors, bankers, and shareholders.
Prepare correspondence, reports and other documentation as needed.
Screen emails, calls, and visitors; resolve routine and complex inquiries.
Manage the Investor Relations email node and log client updates.
Become adept with the Investor Relations client database for meeting materials.
Understand and comply with SEC FD regulations.
Participate in or lead tactical projects within Treasury or IR, such as earnings logistics and major meetings.

Skills

Interpersonal skills

Verbal communication

Written communication

Judgment and discretion

Tech proficiency

MS Office (Outlook, Teams, Word, Excel

PowerPoint

Zoom/SharePoint/videoconferencing

Proactive problem solving

Organizational skills

Multitasking under pressure

Independent & team collaboration

Energetic and motivated

Education

Associate degree

Higher education / certifications preferred

Tools

Outlook

Teams

Word

Excel

PowerPoint

Zoom

SharePoint

Job description

Overview

Keysight is on the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world‑class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries.

Our powerful, award‑winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry‑first solutions. Diversity, equity & inclusion are integral parts of our culture and drivers of innovation at Keysight. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities

Maintain awareness of significant deadlines and schedules that impact the VP and staff and proactively plan for them.
Manage calendars and schedules for the Vice President and Director of Investor Relations, including coordinating meeting logistics.
Coordinate all aspects of complex travel arrangements for domestic and international business travel – booking flights, hotels, local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary. Prepare and reconcile travel expense reports.
Collaborate and communicate effectively with senior executives and their assistants, building strong working relationships with the Executive Assistants of the CEO, CFO, General Counsel, and business leaders.
Communicate professionally with external customers, including investors, bankers, and shareholders.
Prepare correspondence, reports and other documentation as needed.
Screen emails, calls, and visitors, and resolve routine and complex inquiries.
Manage the Investor Relations email node – respond or redirect inquiries in a timely manner.
Become adept in using the Investor Relations client database to prepare meeting materials and log client updates/communications.
Understand and fully comply with SEC regulation Fair Disclosure (FD), which limits what can be shared about the company with both external and internal individuals.
Participate in and/or lead tactical projects within Treasury or IR, such as earnings call logistics, website organization, investor, analyst, banking and board meeting event requirements, or other large meetings involving internal and external parties.

Qualifications

Excellent interpersonal, verbal, and written communication skills.
High level of judgment and discretion.
Proficiency with a wide range of technology and tools.
Advanced PC and MS Office skills (Outlook, Teams, Word, Excel, PowerPoint).
Experience with collaboration tools such as Zoom, SharePoint, and videoconferencing.
Willingness to learn and a proactive approach to managing issues.
Exceptional organizational skills with strong attention to detail and the ability to effectively multi‑task.
Ability to work well under pressure, adapt to unexpected events, prioritize, and manage deadlines.
Ability to work independently and in conjunction with team members.
Detail‑oriented, self‑driven, highly motivated individual with positive energy.

Education and Experience

Prior experience in providing high‑level administrative support with poise, personality, and initiative.
Direct experience in Investor Relations is a plus.
Experience with IR platforms and applications such as S&P, Nasdaq, or other CRMs is a plus.
Minimum of 8 years of directly related experience; typically 10 to 15 years.
Experience navigating a complex and diverse environment and comfort interacting with team members at all levels.
Associate degree and/or higher education; specialized training or certification is preferred.

This role is located in Santa Rosa, CA and requires onsite presence five days a week. No remote work is offered.

EEO Statement

Keysight is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

Compensation and Benefits

California pay range: MIN $72,000 – Max $120,000. This role is eligible for Keysight Results Bonus Program. US employees may be eligible for the following benefits: