Senior Executive Assistant – Hybrid

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Brigham and Women's Hospital, Inc. is seeking an experienced Administrative Assistant to provide executive-level secretarial support.

You will manage calendars, coordinate travel, prepare correspondence, and assist with meetings and board communications in a hybrid work setting. The role requires strong organizational and communication skills, meticulous attention to detail, and the ability to handle sensitive information with professionalism.

Qualifications

• Requires highly proficient/advanced administrative skills.
• Ability to proofread and edit written documents.
• Highly proficient in all communication skills (phone, verbal and written).
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Demonstrates leadership skills within a team environment.

Responsibilities

• Perform secretarial and administrative duties for an executive or chief.
• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often called upon to interpret and communicate executive or board's intent to other employees.
• Perform payroll functions for executive team.
• Assists other administrative/executive assistants and may assist with orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under minimal supervision.

Skills

Advanced administrative skills

Schedule management

Communication skills

Proofreading/editing

Organization & coordination

Prioritization

Problem solving

Leadership ability

Medical terminology understanding

Education

High School Diploma or Equivalent

Associate's degree (preferred)

Tools

Microsoft Office Suite

Job description

Brigham and Women's Hospital, Inc. is seeking an experienced Administrative Assistant to provide executive-level secretarial support.

You will manage calendars, coordinate travel, prepare correspondence, and assist with meetings and board communications in a hybrid work setting. The role requires strong organizational and communication skills, meticulous attention to detail, and the ability to handle sensitive information with professionalism.