Strategic Executive Admin & HQ Office Manager (Hybrid)

Government Acquisitions, Inc.; Cincinnati (OH); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Government Acquisitions, LLC. (GAI) seeks an experienced Executive Administrative Assistant to support the President and other Executives. The role ensures the smooth operation of the President's office while serving as HQ Office Manager for GAI HQ in Cincinnati, OH.

The position is exempt, hybrid, with Mondays and Fridays as Work From Home. Responsibilities include calendar management, travel coordination, correspondence, and office administration, requiring discretion, strong communication,

Qualifications

• Four or more years of experience in an administrative role reporting directly to C-Suite level.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience coordinating calendars, travel, and executive support tasks.

Responsibilities

• Manage and maintain the President's complex calendar, schedule appointments and travel.
• Draft and prepare correspondence, reports, and presentations; manage email with priority handling.
• Coordinate and arrange complex travel itineraries and related expense reporting.
• Oversee HQ office operations, ordering supplies and coordinating with building maintenance.
• Act as liaison between president, executives, and internal/external contacts; demonstrate confidentiality.
• Utilize tools like EOS and Salesforce to improve processes and stay current.
• Anticipate executive needs and provide proactive support without constant direction.

Skills

Calendar management

Executive support

Travel coordination

Communication

Problem-solving

Confidentiality

Discretion

Tools

Salesforce

EOS

MS Office (Word, PowerPoint, Excel)

Job description

Government Acquisitions, LLC. (GAI) seeks an experienced Executive Administrative Assistant to support the President and other Executives. The role ensures the smooth operation of the President's office while serving as HQ Office Manager for GAI HQ in Cincinnati, OH.

The position is exempt, hybrid, with Mondays and Fridays as Work From Home. Responsibilities include calendar management, travel coordination, correspondence, and office administration, requiring discretion, strong communication,