Senior Executive Assistant | Global Calendar & Travel

RXinsider LTD.; Exton (PA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Community Involvement

Professional development

Generous PTO

Global career opportunities

Inclusive culture

Recognition & rewards

Job summary

West Pharmaceutical Services in Exton, PA, seeks a senior executive assistant to support a top executive and their team. Responsibilities include calendar management, complex travel coordination across time zones, and confidential correspondence.

The role requires independent judgment, proactive problem solving, and strong collaboration with internal and external partners. Preferred a Bachelor's degree and 3+ years of executive support experience in global settings.

Qualifications

• Provides high-level, confidential senior executive support.
• Manages calendar across multiple time zones and complex travel.
• Prepares reports and correspondence; supports meetings and events.
• Works with domestic and international counterparts; proactive problem solving.

Responsibilities

• Conserves executive’s time by reading, researching, and routing correspondence.
• Takes meeting minutes and follows up on action items.
• Prepares reports by collecting and analyzing information.
• Plans, organizes, and schedules events and travel (domestic and international).
• Prepares and edits business correspondence using MS Office tools.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Autonomy

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Microsoft Teams

Job description

West Pharmaceutical Services in Exton, PA, seeks a senior executive assistant to support a top executive and their team. Responsibilities include calendar management, complex travel coordination across time zones, and confidential correspondence.

The role requires independent judgment, proactive problem solving, and strong collaboration with internal and external partners. Preferred a Bachelor's degree and 3+ years of executive support experience in global settings.