Senior Executive Assistant - Global Risk & Fraud

WEX Inc.; United States; On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition reimbursement

Job summary

WEX Inc. is seeking an experienced administrative professional to support executive-level leaders within Global Risk and Fraud Financial Crimes.

The in-office role at their Portland, Maine headquarters emphasizes calendar control, event logistics, budget reconciliation, headcount tracking, and proactive problem-solving to ensure smooth operations for both on-site and remote staff. The role requires 5+ years of admin experience supporting VP+ leaders, excellent communication, advanced Google

Qualifications

• 5+ years of administrative experience, ideally supporting multiple senior leaders.
• Proven experience managing calendars and multi-stakeholder meetings across time zones.
• Strong written and verbal communication skills.
• Proficient with corporate productivity tools including Google Suite.
• High emotional intelligence to navigate complex dynamics and maintain composure.
• Ability to work independently and handle confidential data with discretion; pass background check.

Responsibilities

• Maintain calendars for executives and resolve scheduling conflicts across the enterprise.
• Coordinate all-hands meetings, workshops, and events with in-person and remote participants.
• Manage department budgets, recognition budgets, and expense reporting monthly.
• Attend meetings to capture minutes and distribute action items with follow-ups.
• Maintain real-time headcount rosters and track transfers and departures.
• Draft and distribute organization-wide emails and announcements.
• Arrange end-to-end travel logistics per travel policy.
• Provide hands-on event prep and office operations support.
• Proactively flag potential logistical issues and own tasks to completion.

Skills

Calendar management

Scheduling

Communication

Cross-functional collaboration

Emotional intelligence

Confidential data handling

Tools

Calendar systems

Video conferencing

Google Workspace

Job description

WEX Inc. is seeking an experienced administrative professional to support executive-level leaders within Global Risk and Fraud Financial Crimes.

The in-office role at their Portland, Maine headquarters emphasizes calendar control, event logistics, budget reconciliation, headcount tracking, and proactive problem-solving to ensure smooth operations for both on-site and remote staff. The role requires 5+ years of admin experience supporting VP+ leaders, excellent communication, advanced Google