Senior Executive Assistant — Global Events & Logistics

Oldcastle Payroll, Inc.; Columbus (OH); In loco; USD 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive base pay

Medical, dental & disability benefits

Group retirement savings program

Health and wellness programs

Inclusive culture

Descrizione del lavoro

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and coordinate in-person events for the Project Phoenix transformation. You will manage hotels, venues, catering, AV, attendee communications, and budgeting while providing direct support to the Phoenix deployment team across multiple locations in the US and Canada.

The role requires strong organizational skills, budget discipline, attention to detail, and the ability to handle confidential information with

Competenze

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 5+ years of executive administrative or event planning experience, including events of 100+ attendees.
• Experience negotiating and managing hotel, venue and vendor contracts.
• Experience managing budgets and invoicing.
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
• Experience with Concur travel and expense preferred.

Mansioni

• Plan and coordinate in person events from start to finish, including training, testing and validation sessions.
• Source and manage hotels, venues, catering, AV and other vendors, and coordinate contract review and approval.
• Manage hotel room blocks, meeting space and event materials such as name badges, signage and supplies.
• Provide onsite support during events, including setup, check in and issue resolution.
• Partner with IT and AV teams to make sure technology is ready for each event.
• Maintain accurate attendee lists and manage registration, confirmations and follow up.
• Partner with Business Unit leaders to confirm attendee lists and coordinate changes.
• Draft and send attendee communications, including invitations, logistics details, agendas and reminders.
• Track event spending against budget and look for ways to reduce costs.
• Review and process vendor invoices and expenses accurately and on time.
• Support the Project Phoenix team with administrative needs.
• Manage calendars and schedule meetings and calls, including recurring team meetings and calls with Business Unit leaders and consulting partners.
• Arrange team meals, catering and working lunches as needed.
• Work with other assistants across CRH to coordinate schedules, meetings and events.
• Complete other duties as assigned.

Conoscenze

Executive support

Event planning

Budget management

Vendor management

Communication skills

Travel coordination

Microsoft 365

Concur travel

Formazione

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Strumenti

Microsoft 365

Concur Travel

Descrizione del lavoro

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and coordinate in-person events for the Project Phoenix transformation. You will manage hotels, venues, catering, AV, attendee communications, and budgeting while providing direct support to the Phoenix deployment team across multiple locations in the US and Canada.

The role requires strong organizational skills, budget discipline, attention to detail, and the ability to handle confidential information with