Executive Assistant & Events Lead (50% Travel)

Oldcastle Payroll, Inc.; Atlanta (GA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive base pay

Medical, dental and disabilityBenefits

Group retirement savings

Health and wellness programs

Inclusive culture

Job summary

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and support in‑person events for Project Phoenix. You will coordinate training, testing and validation sessions across multiple waves and locations in the US and Canada, while handling administrative tasks between events.

The ideal candidate is highly organized, budget conscious, and comfortable managing large groups, vendors and last‑minute changes.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of executive administrative or event planning experience with 100+ attendees.
• Experience negotiating and managing hotel, venue and vendor contracts.
• Experience managing budgets and invoicing.
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
• Experience with Concur travel and expense preferred.
• Strong written and verbal communication, attention to detail.
• Ability to handle confidential information and work with executives.

Responsibilities

• Plan and coordinate in person events from start to finish, including training, testing and validation sessions.
• Source and manage hotels, venues, catering, AV and other vendors, and coordinate contract review and approval.
• Manage hotel room blocks, meeting space and event materials such as name badges, signage and supplies.
• Provide onsite support during events, including setup, check in and issue resolution.
• Partner with IT and AV teams to make sure technology is ready for each event.
• Maintain accurate attendee lists and manage registration, confirmations and follow up.
• Partner with Business Unit leaders to confirm attendee lists and coordinate changes.
• Draft and send attendee communications, including invitations, logistics details, agendas and reminders.
• Track event spending against budget and look for ways to reduce costs.
• Review and process vendor invoices and expenses accurately and on time.
• Support the Project Phoenix team with administrative needs.
• Manage calendars and schedule meetings and calls, including recurring team meetings and calls with Business Unit leaders and consulting partners.
• Arrange team meals, catering and working lunches as needed.
• Work with other assistants across CRH to coordinate schedules, meetings and events.
• Complete other duties as assigned.

Skills

Event planning

Budget management

Vendor negotiation

Multitasking

Communication

Confidentiality

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft 365

Concur Travel

Job description

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and support in‑person events for Project Phoenix. You will coordinate training, testing and validation sessions across multiple waves and locations in the US and Canada, while handling administrative tasks between events.

The ideal candidate is highly organized, budget conscious, and comfortable managing large groups, vendors and last‑minute changes.