Senior Executive Assistant & Events Lead (50% Travel)

CRH International; Columbus (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental and disabilityBenefits

Retirement savings plan

Health and wellness programs

Growth opportunities

Job summary

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and support in-person events for the Project Phoenix rollout. The role coordinates logistics across multiple waves and locations in the US and Canada, with travel 50% or more.

Strong organization, budget awareness, and vendor management are essential, with a focus on accuracy and detail. The position supports calendar management, attendee communications, and cross-team coordination, and requires a proactive,

Qualifications

• Five or more years of executive administrative or event planning experience, including events of 100+ attendees.
• Experience negotiating and managing hotel, venue and vendor contracts.
• Experience managing budgets and invoicing.
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
• Experience with Concur travel and expense preferred.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to manage multiple priorities, adapt to last-minute changes and work both independently and as part of a team.
• Professional presence and the ability to work with executives, consultants and vendors.

Responsibilities

• Plan and coordinate in person events from start to finish, including training, testing and validation sessions.
• Source and manage hotels, venues, catering, AV and other vendors, and coordinate contract review and approval.
• Manage hotel room blocks, meeting space and event materials such as name badges, signage and supplies.
• Provide onsite support during events, including setup, check in and issue resolution.
• Partner with IT and AV teams to make sure technology is ready for each event.
• Maintain accurate attendee lists and manage registration, confirmations and follow up.
• Partner with Business Unit leaders to confirm attendee lists and coordinate changes.
• Draft and send attendee communications, including invitations, logistics details, agendas and reminders.
• Track event spending against budget and look for ways to reduce costs.
• Review and process vendor invoices and expenses accurately and on time.
• Support the Project Phoenix team with administrative needs.
• Manage calendars and schedule meetings and calls, including recurring team meetings and calls with Business Unit leaders and consulting partners.
• Arrange team meals, catering and working lunches as needed.
• Work with other assistants across CRH to coordinate schedules, meetings and events.
• Complete other duties as assigned.

Skills

Executive support

Event planning

Vendor negotiation

Budget management

Attention to detail

Multitasking

Confidential handling

Communication skills

Education

Associate or bachelor’s degree preferred

Tools

Microsoft 365

Concur

Job description

CRH Americas Materials is seeking an Executive Assistant, Event & Logistics Lead to plan and support in-person events for the Project Phoenix rollout. The role coordinates logistics across multiple waves and locations in the US and Canada, with travel 50% or more.

Strong organization, budget awareness, and vendor management are essential, with a focus on accuracy and detail. The position supports calendar management, attendee communications, and cross-team coordination, and requires a proactive,