Senior Executive Assistant for Space & Defense Programs

QinetiQ US (formerly Avantus Federal); Chantilly (VA); On-site; USD 110,000 - 130,000; Full time

Job summary

QinetiQ US seeks an Executive Assistant to support SDA’s mission, handling complex calendars and coordinating high-level meetings with government officials, industry partners, and academia. The role requires TS/SCI eligibility and experience supporting senior DoW executives.

You will oversee logistics for meetings, manage security paperwork, and maintain important documents, ensuring seamless operations in a fast-paced defense environment.

Qualifications

• Experience supporting high-ranking DoW executives and interacting with DoW Flag / General Officers and their staffs.
• Proven ability to package, staff, and route correspondence across the DoW.
• Proficient in MS Office suite; able to communicate effectively with internal and external stakeholders.
• Requires TS/SCI eligibility.

Responsibilities

• Manage and maintain complex calendars and schedules of SDA senior personnel; resolve conflicts and coordinate meetings with senior government personnel, congressional staff, industry, and academia.
• Plan and coordinate logistical support for meetings, including transportation, security, and audio-visual needs; support visits to SDA.
• Provide daily read-ahead materials; maintain and organize office documents and records.
• Coordinate administrative functions including security clearance processing, office space management, and supplies; experience with DoW security procedures.

Skills

MS Office

Stakeholder comms

DoW executives

Scheduling

Job description

QinetiQ US seeks an Executive Assistant to support SDA’s mission, handling complex calendars and coordinating high-level meetings with government officials, industry partners, and academia. The role requires TS/SCI eligibility and experience supporting senior DoW executives.

You will oversee logistics for meetings, manage security paperwork, and maintain important documents, ensuring seamless operations in a fast-paced defense environment.