Executive Assistant

QinetiQ U.S.; Chantilly (VA); On-site; USD 110,000 - 130,000; Full time

Job summary

QinetiQ US is seeking an Executive Assistant to support the Space Development Agency (SDA) in Chantilly, VA. You will manage calendars, coordinate high-level meetings with DoW officials, and handle security and administrative tasks essential to SDA operations.

The role requires TS/SCI eligibility, proficient MS Office skills, and experience supporting senior executives in defense or government settings. The position offers on-site work with comprehensive benefits.

Qualifications

• Experience supporting high-ranking Department of War Senior Executives and interacting with DoW Flag / General Officers and their support staffs.
• Experience in packaging, staffing, and routing correspondence across the DoW.
• Proven skills in MS Office suite of applications; ability to communicate effectively with internal and external stakeholders.
• TS/SCI Eligibility is required.

Responsibilities

• Manage and maintain the complex calendars and schedules of SDA senior personnel and coordinate meetings with senior government personnel, congressional members and staff, industry, and academia.
• Plan, coordinate, and confirm logistical support for meetings, including transportation, security, and audiovisual needs; escort and provide information for visits to SDA.
• Provide daily read-ahead materials and maintain electronic and paper files of office documents including letters, memos, reports, and briefings.
• Coordinate office administrative functions including security procedures, office space, security clearance processing, and ordering supplies.

Skills

Senior exec support

DoW correspondence routing

MS Office proficiency

TS/SCI eligibility

Job description

Executive Assistant

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US's dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US? If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Job Location: US-VA-Chantilly

Join us in our fast-paced support to the Space Development Agency (SDA). Recognized as the Department of Defense's constructive disruptor for space acquisition, SDA delivers space-based capabilities to the joint warfighter to support terrestrial missions through development, fielding, and operation of the Proliferated Warfighter Space Architecture. SDA capitalizes on a unique business model that values speed and lowers costs by harnessing commercial development to achieve a proliferated architecture and enhance resilience. We are seeking a Executive Assistant to support SDA's mission. Responsibilities include:

Responsibilities

• Manage and maintain the complex calendars and schedules of SDA senior personnel, resolve conflicting priorities, and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
• Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc. for meetings; escort, greet, and provide information supporting visits to the SDA.
• Provide a daily read-ahead book with information for the next day and next week activities prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
• Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for SDA personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoW security procedures.

Required Qualifications

• Experience supporting high-ranking Department of War Senior Executives and interacting with DoW Flag / General Officers and their support staffs.
• Experience in packaging, staffing, and routing correspondence across the DoW.
• Proven skills in MS Office suite of applications. Ability to communicate effectively with internal and external stakeholders
• TS/SCI Eligibility is required. #qinetiqclearedjob

Pay Transparency

The salary range for this role is $110,000 - $130,000 USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] Opt. 1 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.