Senior Executive Assistant, Facilities

College of DuPage; Northern (KY); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Paid time off

Tuition discounts for employees and/or

Medical, dental, vision insurance from

Retirement benefits

Job summary

The College of DuPage in Glen Ellyn, IL seeks an Executive Assistant, Facilities to support the Facilities leadership with budget oversight, reporting, and daily operations. Under limited direction, you will manage staff, prepare correspondence, compile reports, and maintain calendars and board materials.

You will coordinate meetings, assist with vendor relations, and ensure accurate documentation for construction projects, RFQs/RFPs, and FOIA requests, while delivering high-quality

Qualifications

• Five (5) years high level office experience with exposure to educational data processing systems.
• Experience in accounts payable functions and/or fund accounting.
• Excellent coordination and communication skills.
• Proficiency in MS Word, Outlook, Excel, PowerPoint, Adobe Acrobat and web software.
• Ability to learn other software programs as needed.

Responsibilities

• Coordinate, supervise and assign work of support staff including administrative assistants and student workers.
• Conduct annual evaluations of support staff.
• Supervise and monitor the handling of service-related calls and emails to the Facilities Call Center.
• Coordinate and monitor project and department budgets under the direction of Directors; monitor monthly expenditures.
• Prepare letters, memos, reports and other narrative/statistical materials.

Skills

Coordination

Communication

Autonomy

Attention to detail

Budgeting awareness

Education

Associates Degree in Office Technology or related field

Bachelor's Degree in Office Technology or related field

Tools

MS Word

Outlook

Excel

PowerPoint

Adobe Acrobat

Web software

Job description

The College of DuPage in Glen Ellyn, IL seeks an Executive Assistant, Facilities to support the Facilities leadership with budget oversight, reporting, and daily operations. Under limited direction, you will manage staff, prepare correspondence, compile reports, and maintain calendars and board materials.

You will coordinate meetings, assist with vendor relations, and ensure accurate documentation for construction projects, RFQs/RFPs, and FOIA requests, while delivering high-quality