Special Events & Donor Relations Coordinator

City-Harves; New York (NY); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Full benefits

403(b) retirement

Pet Insurance

Mental Health services

Life Insurance

Staff discounts

Job summary

City Harvest is seeking a detail-oriented Special Events Assistant to join our Brooklyn team. You will support budgets, inventories, and on-site operations for fundraising events, coordinating vendors and managing donor engagement.

In this role you will work across departments to ensure smooth event execution, track reports, and assist with certificates of insurance and attendee lists. A passion for service and strong communication are essential.

Qualifications

• Strong written and verbal communication skills.
• Data management and analysis skills.
• Ability to interact positively with people from different backgrounds in public contexts.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Publisher, Excel).
• Comfortable working in a warehouse environment.
• Flexibility and ability to implement creative solutions.
• Ability to manage multiple tasks simultaneously.
• Attention to detail.

Responsibilities

• Manage corporate credit card reporting and assist with budgeting for Special Events.
• Inventory and manage supplies for the Special Events Team.
• Support onsite at events: load-in, check-in, vendor coordination, signage, and on-site fundraising.
• Provide general administrative support across all special events.
• Manage External Relations Team updates with weekly report-outs.
• Provide reporting and financial reconciliation for events.
• Support venue operations, vendor management, and COIs.
• Assist with marathon team events: attendance, financial reconciliation, guest lists.
• Support donor cultivation and auction fulfillment events.

Skills

Communication

Data management

Public speaking

Microsoft Office

Attention to detail

Multitasking

Event coordination

Tools

Microsoft Office Suite

Excel

Job description

City Harvest is seeking a detail-oriented Special Events Assistant to join our Brooklyn team. You will support budgets, inventories, and on-site operations for fundraising events, coordinating vendors and managing donor engagement.

In this role you will work across departments to ensure smooth event execution, track reports, and assist with certificates of insurance and attendee lists. A passion for service and strong communication are essential.