Senior Executive Assistant & CEO Strategy Partner

The New York Climate Exchange; New York (NY); Hybrid; USD 130,000 - 155,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Paid time off

Summer Fridays

Job summary

The New York Climate Exchange in New York City seeks a Senior Executive Assistant to serve as a trusted partner to the CEO. This high-visibility role ensures the CEO’s time, communications, priorities, and stakeholder relationships are managed with precision and discretion.

The position blends executive support with elements of Chief of Staff responsibilities in a fast-paced, mission-driven nonprofit. The ideal candidate brings extensive experience supporting senior leaders, exceptional

Qualifications

• Bachelor’s degree or equivalent professional experience
• Minimum of 8 years of progressively responsible executive support, operations, administration, project coordination, or related experience
• Significant experience supporting a CEO, President, Executive Director, Founder, or other senior executive leader
• Ability to work evenings, weekends, and outside traditional business hours when required
• Experience performing Chief of Staff-adjacent responsibilities including executive operations, stakeholder management, and cross-functional project coordination
• Excellent written, verbal, and interpersonal communication skills
• Ability to work independently with minimal supervision and exercise sound judgment

Responsibilities

• Serve as the primary executive support partner to the CEO and operate as an extension of the CEO’s office
• Manage a complex and dynamic calendar while balancing competing priorities
• Ensure the CEO’s time is aligned with organizational goals and strategic priorities
• Anticipate needs, identify potential conflicts, and develop solutions
• Prepare the CEO for meetings, presentations, donor engagements, and board activities with briefing materials
• Draft and proofread executive communications
• Track key decisions, deadlines, and follow-ups across initiatives
• Coordinate cross-functional initiatives on behalf of the CEO
• Support leadership and board meetings, donor engagements, and organizational convenings
• Identify opportunities to improve workflows and operational efficiency
• Represent the CEO and The Exchange with professionalism and discretion
• Coordinate domestic and international travel arrangements for the CEO
• Manage chief-level travel logistics and emergency arrangements
• Support executive events, special projects, and fundraising-related activities
• Process CEO-related expense reports and administrative tracking
• Maintain confidentiality and exercise professional judgment in all interactions

Skills

Executive support

Calendar management

Stakeholder management

Operations coordination

Discretion and judgment

Project coordination

Communication skills

Independent work

Strategic partnering

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office Suite

Outlook

Teams

Zoom

Job description

The New York Climate Exchange in New York City seeks a Senior Executive Assistant to serve as a trusted partner to the CEO. This high-visibility role ensures the CEO’s time, communications, priorities, and stakeholder relationships are managed with precision and discretion.

The position blends executive support with elements of Chief of Staff responsibilities in a fast-paced, mission-driven nonprofit. The ideal candidate brings extensive experience supporting senior leaders, exceptional