Academic Operations Lead

Institute of American Indian Arts; Santa Fe (NM); On-site; USD 60,000 - 80,000; Full time

Job summary

Institute of American Indian Arts seeks an Academic Administrative Manager to provide comprehensive administrative, operational, and project coordination support to the Academic Dean and Division. The role oversees workflows, records, and interdepartmental communication, ensuring deadlines are met with professional standards.

The position involves coordinating the semester schedule, travel arrangements for the Academic Dean, and compiling reports for institutional use.

Qualifications

• 5+ years in a multifaceted higher-education office setting.
• BA degree in related field preferred; shorthand/speed writing skills advantageous.

Responsibilities

• Respond to or direct inquiries to the Dean’s Office.
• Maintain official institutional documents and records.
• Coordinate communication across Academic Division departments, faculty, staff and students.
• Track grant budgets and prepare reports.
• Coordinate course schedules, adjunct PARs, contracts and orientation.
• Prepare minutes, reports and research papers as directed.
• Arrange travel and meetings for the Academic Dean.
• Draft meeting agendas and in-service schedules.
• Maintain up-to-date academic administrative records and compliance.

Skills

Office practices

Microsoft Office

Communication

Interpersonal relations

Project coordination

Self-initiative

Education

BA degree in related field

Tools

Microsoft Office Suite

Job description

Institute of American Indian Arts seeks an Academic Administrative Manager to provide comprehensive administrative, operational, and project coordination support to the Academic Dean and Division. The role oversees workflows, records, and interdepartmental communication, ensuring deadlines are met with professional standards.

The position involves coordinating the semester schedule, travel arrangements for the Academic Dean, and compiling reports for institutional use.