Senior Executive Assistant (7B00AF0)

Referment; New York (NY); On-site; USD 90,000 - 160,000; Full time

Job summary

Referment is seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives in New York. You will help keep priorities and communications organised by anticipating needs and applying sound judgement in a fast-moving environment.

Responsibilities include managing calendars, triaging communications, coordinating travel and events, and owning ad hoc projects with resourcefulness and follow-through.

Qualifications

• Ten+ years of executive or senior administrative support experience.
• Strong organization, communication, and attention to detail; thrives in fast-moving environments.
• Discretion with confidential information.
• Proven ability to take ownership and work independently and in a team.
• Willingness to learn productivity platforms and incorporate AI into workflows.

Responsibilities

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives.
• Maintain complex, frequently changing calendars and make decisions about priorities.
• Triage incoming communications and liaise with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Own ad hoc projects requiring independent problem-solving, organisation and follow-through.

Skills

Executive support

Calendar management

Communication

Attention to detail

Discretion

Ownership

Independent work

Team collaboration

AI workflows

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Job description

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You’ll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone. You’ll act as a trusted point of coordination for internal teams and external stakeholders, create structure around demanding schedules, and take ownership of ad hoc work that calls for resourcefulness and careful execution.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects that require independent problem-solving, organisation and follow-through.

What We’re Looking For

• At least ten years of relevant executive or senior administrative support experience.
• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.

A bachelor’s degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders.

#Referment