Senior Executive Assistant (416C755)

Referment; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Referment is seeking a Senior Executive Assistant to deliver high-level administrative and operational support to senior executives, including those leading AI and advanced technology initiatives.

In this role you will manage calendars, triage communications, coordinate travel and meetings, and own ad hoc projects requiring independent problem-solving in a fast-paced environment.

Qualifications

• 10+ years of executive or senior administrative support experience.
• Direct experience supporting AI, Machine Learning, or advanced technology initiatives.
• Strong organisation, communication and attention to detail.
• Ability to handle confidential information with judgement and discretion.
• Proven ownership and ability to work independently or in a team.
• Ability to learn productivity platforms and incorporate generative AI into workflows.
• Multilingual skills are highly valued.

Responsibilities

• Manage a varied portfolio of strategic and administrative support for senior executives, including AI initiatives.
• Maintain complex calendars and prioritise competing demands.
• Triage communications and liaise with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring smooth day-to-day operations.
• Own ad hoc projects and coordinate technical tasks like agile workflows or risk controls.

Skills

Executive support

Calendar management

Communication skills

Discretion

Teamwork

Multilingual

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You'll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives, including those leading AI and advanced technology initiatives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects and technical coordination tasks, such as supporting agile workflows or risk compliance controls, that require independent problem-solving and follow-through.

What We're Looking For

• At least ten years of relevant executive or senior administrative support experience, with a proven track record of career stability and long-term tenure.
• Direct experience supporting AI, Machine Learning, or advanced technology initiatives is essential for success in this role.
• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.
• Multilingual skills are highly valued to support the firm's global focus and international stakeholders.

A bachelor's degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders in a technical or global environment.

#Referment