Senior Executive Assistant

ZoomInfo; Waltham (MA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid working model

Equity RSUs

Unlimited vacation

Job summary

ZoomInfo is seeking an experienced executive assistant to support our leadership team in a fast‑paced technology environment. You will manage complex calendars, coordinate travel, and ensure that meetings run smoothly with prepared materials and clear follow‑ups.

You’ll drive cross‑functional collaboration, plan team events, and help the leadership maintain focus on strategic priorities. The role requires discretion, proactive thinking, and excellent written communication to keep stakeholders

Qualifications

• 5+ years of experience providing executive support to senior leaders.
• Experience supporting executives at a software or technology company.
• Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel.
• Highly organized with great attention to detail across multiple moving pieces.
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items.
• Strong written communication: clear, concise, no fluff.
• High degree of discretion; you’ll be trusted with sensitive information about the org, its people, and its strategy.
• Proactive and self-propelled with the ability to anticipate needs and plan ahead.

Responsibilities

• Executive support across the leadership team, managing calendars and travel logistics.
• Set up and coordinate leadership meetings, including agendas, prep, and follow-up.
• Coordinate internal and external meetings, ensuring materials are accessible and on track.
• Plan team events, offsites, and office gatherings to strengthen culture.
• Communicate clearly in writing and keep the broader org informed of decisions and updates.

Skills

Executive support

Calendar management

Event planning

Travel coordination

Written communication

Discretion

Cross-functional collaboration

Proactive mindset

Job description

• Executive Support. You’ll manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work. You’ll need to understand priorities well enough to make good calls on their behalf, including pushing back on requests that don’t deserve their time
• Leadership Meetings. You’ll set up the recurring meetings for the CPO and his staff: staff meetings, reviews, check-ins. That means getting them scheduled and set up correctly, coordinating agendas with the right people ahead of time, making sure materials are prepared and accessible, and keeping things on track in the room
• Connecting People. You’ll notice when someone on the leadership team needs to be looped in, or when two people need five minutes together, and make that happen
• Follow-Up. Decisions made in a leadership meeting don’t automatically reach the people who need to act on them. You’ll track action items, follow up where needed, and help get key updates out to the broader product org in a timely, clear way
• Culture and Events. You’ll plan team events, offsites, and office gatherings, and find ways to recognize people for wins, milestones, and life events. You’ll also plan and coordinate leadership offsites and org-wide events, handling logistics from venue to agenda

Benefits

• Benefits for the Best You - We want our employees and their families to thrive. In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being
• Base Pay - We attract and retain the best talent with competitive compensation that aligns with industry benchmarks and merit programs yearly for promotions and salary increases based on performance, time in role, and position to market
• Bonus - When you crush it, we like to celebrate! Bonuses are awarded annually in connection with company and individual performance
• Equity - We offer each employee a generous equity award in the form of RSUs, so they can directly feel the results and success of their hard work
• Vacation & Time Off - We know everyone’s needs are different so we offer flexible paid time off plans including an unlimited vacation option for many employees
• Hybrid Working Model - We offer flexible hybrid remote working models to promote equity, employee wellness, and work life balance

Experience with event planning, offsites, or team programming a plusExperience supporting executives at a software or technology companyStrong calendar management across multiple leaders, including complex scheduling, changing priorities, and travelHighly organized with great attention to detail across multiple moving piecesExperience helping run leadership meetings: agendas, prep, notes, and follow-through on action itemsStrong written communication: clear, concise, no fluff5+ years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executiveHigh degree of discretion; you’ll be trusted with sensitive information about the org, its people, and its strategyCares about the team. You notice when someone deserves recognition, you think about what makes an event worth attending, and you want people on the team to feel connected to each otherResourceful. You don’t get stuck. If something breaks or plans change, you find a way to get it doneHigh-energy and curious. You ask a lot of questions to build context quickly, and then you apply it independently. You want to understand the product, the business, and the people, and you ask when you need context to do something wellComfortable with change. ZoomInfo moves quickly and plans change at the last minute. You adjust and find a path forward without needing things to be tidy firstProactive and self-propelled. No one is going to walk you through the steps, so you think the work through end to end before anyone asks. If you’re booking a day, you’ve already considered travel time, prep time, and what happens before and after. You see problems coming and solve them, and you bring a recommendation with a question rather than just the questionClear communicator. Whether you’re writing a meeting recap, drafting a team update, or following up on something that’s late, people know what you need and what was decidedEmbedded. You’re in the room, in the calendars, and in the conversations, so you know enough context to make good decisions. You build real relationships with the people you support and the broader teamDiplomatic, and willing to push back. You’re comfortable saying no, or “not yet,” to a VP or a salesperson who says something is urgent. You protect the leadership team’s time and priorities, and you handle friction calmly rather than avoiding it