Executive Business Partner to the CEO

Power Factors; United States; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

On-call rotations

Remote work with optional on-premises

Impactful work in a hot industry

Work-life balance

Private health insurance

Global exposure

Job summary

Power Factors, based in the United States, seeks an Executive Business Partner to serve as the CEO’s right hand, coordinating calendars, travel, and high‑stakes communications while shaping how leadership engages with the wider company.

You will run the Leadership Operating Cadence, prepare briefing materials, manage Board logistics, and oversee US office operations with discretion and strategic partnership with the ELT/SLT.

Qualifications

• Two+ years experience supporting C-suite executives or senior leaders.
• Eligible to work in the United States.
• Polished and professional demeanor; discretion with confidential matters.
• Experience partnering with CEO and executive leadership teams.

Responsibilities

• Support CEO calendar, travel, expenses, and correspondence.
• Prepare CEO for meetings with briefing materials and track commitments.
• Handle sensitive information with complete discretion.
• Coordinate Board and committee scheduling, logistics, and materials.
• Run leadership operating cadence: ELT/SLT meetings, offsites, planning cycles.
• Plan internal communications and events with Marketing; oversee internal events.
• Oversee US offices: facilities, leases, vendors, safety.
• Provide direction to administrative staff across geographies.

Skills

Executive support

Project management

Calendar management

Confidentiality

Stakeholder management

MS 365 proficiency

Meeting coordination

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

SharePoint

Job description

• The Executive Business Partner is the CEO’s right hand for everything administrative, and a trusted point of contact for the Board, the Executive Leadership Team (ELT), and the Senior Leadership Team (SLT)
• The role combines high-level executive support with leadership of office operations. You will keep the leadership team’s operating rhythm running smoothly and make sure our offices give people what they need to do their best work
• Your first priority is the CEO: protecting their time, anticipating their needs, and keeping things moving. You are also the steward of how leadership meets, communicates, and shows up for the wider company
• Support the CEO:
• Manage the CEO’s calendar, priorities, travel, expenses, and correspondence, with sound judgment on what needs attention and what doesn’t
• Prepare the CEO for meetings with briefing materials, follow-ups, and tracking of commitments
• Handle sensitive and confidential matters with complete discretion
• Anticipate needs and resolve issues before they reach the CEO
• Serve as Board Liaison:
• Coordinate Board and committee scheduling, logistics, and meeting preparation
• Manage Board materials, communications, and follow-up actions
• Represent the CEO and the company professionally in all Board interactions
• Run the Leadership Operating Cadence:
• Own the scheduling and rhythm of ELT and SLT meetings, offsites, and planning cycles
• Help ensure meetings run effectively: agendas, pre-reads, timekeeping, notes, and action tracking
• Follow up to keep decisions and commitments moving
• Partner on Internal Communications and Events:
• Partner with Marketing to plan and deliver internal town halls and all-hands meetings
• Plan and oversee internal events across the offices, from team gatherings to leadership events
• Manage Offices and Facilities:
• Serve as office manager
• Oversee facilities management for the US offices: vendors, leases and landlord relationships, space, equipment, supplies, and safety
• Make sure every office has what it needs to operate well
• Lead Administration Globally:
• Provide direction and guidance to administrative staff in other geographies
• Establish consistent practices, standards, and support across regions
• Manage and develop administrative team members
• You will work directly with the CEO and leadership team at a pivotal level of the company. Your work shapes how leadership operates and how people experience our offices every day

Benefits

• Competitive salary according to your qualifications
• On call rotations paid extra
• Remote work with optional on-premises
• Opportunity to work in a hot industry and make an impact
• Respect of work-life balance
• Private health insurance plan
• All around knowledge of business logic
• You will have the opportunity to work closely with a highly motivated multicultural team in a dynamic and fast paced environment that provides the ground and the opportunity for international career development

Experienced. You bring at least two years of experience supporting C-suite executives or senior leaders in an executive assistant, chief-of-staff, operations, or similar capacity. Experience partnering closely with a CEO is highly valuedEligible to work in the United States. You are legally authorized to work in the US and will not require visa sponsorship now or in the futurePolished and professional. You have the presence and judgment to represent the CEO and the company with Board members, executives, and external partnersTrustworthy. You have experience handling sensitive and confidential information with absolute discretion. This is essential for working with the ELT and BoardWe care about how you operate as much as your background. You might come from executive support, operations, chief-of-staff work, or another path.

You are:

• A strong organizer and project manager. You have experience coordinating executive leadership meetings, including agendas, notes, and follow-up on action items, and working closely with executive leadership teams
• A capable leader. You can guide and develop administrative or support staff across time zones and cultures
• Technologically proficient. You are comfortable using Microsoft 365, particularly Outlook, Teams, Excel, PowerPoint, and SharePoint, and can quickly learn new systems