Senior Executive Assistant

Simera; United States; Remote; USD 22,000 - 27,000; Full time

Job summary

Simera is seeking a highly organized Senior Executive Assistant to provide high-level administrative support to senior leadership. You will manage complex calendars, prioritize competing demands, and coordinate across time zones to keep executives on track.

In this fast-paced environment, you will produce precise reports and presentations, handle confidential information with discretion, and help optimize workflows to improve efficiency.

Qualifications

• 3+ years of experience in executive support roles.
• Excellent written and spoken English for U.S.-based executives.
• Strong calendar and inbox management and executive coordination.
• Attention to detail, organization, and time management.
• Ability to work independently in a fast-paced environment.
• Proficiency with Google Workspace, Microsoft Office, and PM tools.

Responsibilities

• Provide high-level administrative assistance to executives, managing daily priorities, communications, and follow-ups.
• Coordinate complex calendars, schedule meetings across multiple time zones, manage emails, and resolve scheduling conflicts.
• Assist with daily business operations, internal processes, workflow coordination, and administrative projects.
• Prepare agendas, organize meetings, take notes, track action items, and ensure timely follow-ups.
• Monitor deadlines, coordinate with internal teams, and ensure projects and executive priorities stay on track.
• Serve as a point of contact for executives, clients, vendors, and internal teams.
• Prepare presentations, reports, spreadsheets, and other business documents with accuracy and attention to detail.
• Identify opportunities to streamline administrative workflows and improve operational efficiency.
• Handle sensitive business information and executive communications with professionalism and discretion.

Skills

Calendar management

Inbox management

Executive coordination

Operations support

Attention to detail

Time management

Tools

Google Workspace

Microsoft Office

Asana

ClickUp

Monday.com

Job description

We are looking for a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate has excellent English communication skills, strong organizational abilities, and the confidence to manage complex schedules, coordinate priorities, and support daily business operations in a fast-paced environment.

Salary up to USD 2,200 based on experience.

Key Responsibilities

• Executive Support: Provide high-level administrative assistance to executives, managing daily priorities, communications, and follow-ups.
• Calendar & Inbox Management: Coordinate complex calendars, schedule meetings across multiple time zones, manage emails, and resolve scheduling conflicts.
• Operations Support: Assist with daily business operations, internal processes, workflow coordination, and administrative projects.
• Meeting Coordination: Prepare agendas, organize meetings, take notes, track action items, and ensure timely follow-ups.
• Project & Task Management: Monitor deadlines, coordinate with internal teams, and ensure projects and executive priorities stay on track.
• Communication & Stakeholder Management: Serve as a point of contact for executives, clients, vendors, and internal teams.
• Documentation & Reporting: Prepare presentations, reports, spreadsheets, and other business documents with accuracy and attention to detail.
• Process Improvement: Identify opportunities to streamline administrative workflows and improve operational efficiency.
• Confidentiality: Handle sensitive business information and executive communications with professionalism and discretion.

Requirements

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role.
• Excellent written and spoken English, with the fluency and confidence to communicate professionally with U.S.-based executives and stakeholders.
• Strong background in calendar management, inbox management, executive coordination, and operations support.
• Exceptional attention to detail, organization, and time management.
• Ability to anticipate executive needs, prioritize competing requests, and work independently.
• Proficiency in Google Workspace, Microsoft Office, and project management tools such as Asana, ClickUp, Monday.com, or similar platforms.
• Strong problem-solving abilities, adaptability, and a proactive approach.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.