Senior Executive Assistant

Russell Tobin; Saint Paul (MN); Remote; USD 80,000 - 100,000; Full time

Job summary

A leading online marketplace is hiring a Senior Executive Assistant, functioning as an Executive Business Partner. This remote position involves a mix of high-level support tasks and strategic project management, requiring a highly organized candidate with exceptional skills in communication, multitasking, and the ability to navigate a fast-paced environment. The ideal candidate will bring over 5 years of administrative experience, preferably in tech, and possess a bachelor's degree. Attractive benefits include comprehensive healthcare, retirement savings plans, and more.

Benefits

Comprehensive healthcare coverage (medical, dental, vision)

401(k)-retirement savings

Employee assistance program

Life & disability insurance

Employee discounts with preferred vendors

Qualifications

• 5+ years of experience supporting senior-level executives in an administrative capacity.
• Experience in high-growth tech environments is preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive administrative tasks and align schedules with organizational priorities.
• Plan team events and draft internal communications.
• Coordinate leadership agendas and represent the organization professionally.

Skills

Communication

Organizational skills

Multitasking

Adaptability

Conflict resolution

Education

Bachelor's degree preferred or equivalent practical experience

Tools

Google Workspace

Keynote

Excel

Job description

Russell Tobin's client, an American online marketplace company, is hiring a Senior Executive Assistant in San Francisco, CA 94103 (Fully Remote)

Job Title : Executive Business Partner

Location : San Francisco, CA 94103 (Fully Remote)

Employment Type : Contract

Pay rate : $56.34 - $60.34 / hr.

Job Description :

We are seeking a highly organized and proactive Executive Assistant to support a senior leader within a fast-paced, dynamic organization. This role goes beyond traditional administrative tasks, requiring strategic thinking, strong communication skills, and the ability to manage high-level relationships and sensitive information. The ideal candidate thrives in a fast-paced, ever-changing environment and is comfortable working both independently and collaboratively.

Key Responsibilities :

• Manage day-to-day executive administrative tasks, including advanced calendar coordination, travel arrangements, expense reporting, and meeting logistics.
• Serve as a thought partner, strategically aligning the executive's schedule with organizational priorities.
• Plan and execute team events, offsites, recognition activities, and onboarding programs for new team members.
• Draft internal communications, prepare presentations, and support content creation for executive needs.
• Track budgets and manage purchase orders in collaboration with finance teams.
• Provide project support, including quarterly business reviews and cross-functional initiatives.
• Coordinate senior leadership agendas, manage external executive events, and maintain partnerships with internal stakeholders such as HR, Finance, Legal, and Communications.
• Represent the organization with professionalism to both internal and external stakeholders.
• Handle ad hoc requests and special projects with discretion and flexibility.
• Exceptional verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Strong organizational and multitasking abilities
• Adaptability in navigating ambiguity and shifting priorities
• Proficiency with Google Workspace, Keynote, and Excel
• Conflict resolution and feedback management
• Detail-oriented with strong follow-through
• Calm under pressure and deadline-driven

Qualifications :

• 5+ years of experience supporting senior-level executives in an administrative capacity
• Experience in high-growth or fast-paced tech environments is strongly preferred
• Demonstrated ability to handle confidential information with discretion

Education :

• Bachelor's degree preferred or equivalent practical experience

Benefits that Russell Tobin offers :

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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