Senior Executive Assistant

Procore Technologies, Inc.; San Francisco (CA); Hybrid; USD 88,000 - 121,000; Full time

Benefits offered by this job

Equity compensation

Bonus incentive compensation

Job summary

Procore is seeking a Senior Executive Assistant to support the leadership team. The role involves managing calendars, travel, onboarding, and expense reports, while protecting confidentiality and handling high-impact projects.

It requires strong communication, organization, and discretion, with a hybrid work arrangement in the San Francisco office. This position reports to the Manager, Administrative Assistant Enablement & Operations, and requires 4+ years of executive‑level admin experience, 3+

Qualifications

• 4+ years experience in an administrative support role at the executive level or equivalent
• 3+ years experience using Slack, Google Workspace, Concur
• Exceptional calendar management for complex executive meetings
• Professional written and verbal communication with strong attention to detail
• Experience with complex executive travel
• Confidentiality and discretion in handling sensitive information
• Approachable demeanor with strong social and communication skills

Responsibilities

• Manage active and complex executive calendars and travel
• Monitor emails and respond; organize travel and agendas
• Onboard new hires and process expenses
• Identify more efficient admin processes
• Handle high‑impact confidential projects
• Plan and coordinate events and meetings with content/presentations
• Communicate professionally with executives' reports, leadership, customers, and partners
• Collaborate with executive stakeholders and external partners

Skills

Calendar management

Slack

Google Workspace

Concur

Executive communication

Confidentiality

Travel coordination

Expense reports

Problem solving

Tools

Slack

Google Workspace

Concur

Job description

Procore is seeking a Senior Executive Assistant to support core leaders of the company’s leadership team. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives. As a successful Senior Executive Assistant, you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the executives’ increasing demands as Procore continues to scale globally. In an ever-changing and constantly shifting work environment, use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for your executives. This hybrid position reports to the Manager, Administrative Assistant Enablement & Operations and is based in our San Francisco, CA office. We’re looking for someone to join us immediately.

What you’ll do:

• Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reports
• Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care
• Self-identify and autonomously handle high impact projects while maintaining confidentiality and discretion
• Manage a variety of confidential and sensitive special projects which may have a broad organizational impact
• Proactively prioritize deadlines and conflicting needs and handle matters expeditiously to successful task/project completion
• Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials
• On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization
• Collaborate and partner effectively with all executive stakeholders as well as high-profile customers, partners, and associates

What we’re looking for:

• 4+ years experience in an administrative support role at the executive level, or equivalent work experience
• 3+ years experience using Slack, Google Workspace, and Concur
• Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings
• Professional written and verbal communication skills with strong attention to detail
• Experience with complex executive company travel
• Exceptional organizational and decision-making skills
• Approachable demeanor with outstanding social and communication skills
• Demonstrated professionalism and ability to maintain the highest level of confidentiality

Additional Information

Base Pay Range: 88,025.60 - 121,035.20 USD Annual

This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation.

Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

For Los Angeles County (unincorporated) Candidates: Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.