Senior Executive Assistant

University Hospital; San Antonio (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

University Hospital in San Antonio is seeking an Executive Administrative Assistant to support high-level executives within the Strategic Planning department. This role involves organizing and managing schedules, travel, and Board activities, and ensuring effective communication with various stakeholders.

The ideal candidate will have exceptional organizational skills, a proven background in administrative support, and ideally a bachelor's degree in a related field. Bilingual candidates are highly desirable.

Qualifications

• Two years of college education or business school required.
• At least seven years of experience in secretarial positions.
• Experience in a hospital/medical and/or local government environment preferred.

Responsibilities

• Provide skilled administrative support to senior leadership.
• Manage calendars, travel arrangements, and supply budgets.
• Coordinate Board meetings and maintain historical records.
• Assist with customer service and patient satisfaction.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Typing speed of 80 words per minute

Education

Two years of college education or business school

Bachelor's degree in Business, Management, or a related field (preferred)

Tools

Office technology

Computer business software

Job description

Are you an experienced administrative professional who thrives in a fast-paced executive environment? University Health is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide critical support to senior leadership within our Strategic Planning department.

In this influential role, you will serve as a trusted administrative partner, helping coordinate key organizational initiatives, supporting executive operations, and assisting with board-related activities that help shape the future of healthcare in our community.

What You'll Do

• Provide skilled and efficient administrative support and office management assistance for a senior member of the Executive Staff.
• Manage calendars, business records, payroll deadlines, travel arrangements, expense reports, office correspondence, and supply budgets.
• Coordinate and support Board meetings, public hearings, facility tours, and visits from public officials and community leaders.
• Record proceedings of public meetings and maintain historical records related to Board activities, policy issues, licensure, and long-range planning.
• Support the Policy Review Committee and oversee administrative activities associated with the development and implementation of system-wide policies.
• Serve as a resource for patients, families, and staff by assisting with customer service and patient satisfaction concerns.
• Protect confidential information and exercise sound judgment in all interactions.
• Assist with office process improvement initiatives and provide guidance on standard business software, electronic mail systems, and computer-based calendars.
• Collaborate with employees, physicians, Board members, public officials, and community stakeholders while maintaining the highest standards of professionalism and customer service.

Qualifications

Required Education & Experience

• Two years of college education or business school.
• At least seven years of experience in secretarial positions.

Preferred

• Bachelor's degree in Business, Management, or a related field.
• Experience in a hospital/medical and/or local government environment.

Required Skills

• Exceptional organizational skills and attention to detail.
• Ability to prioritize responsibilities and meet deadlines in a dynamic environment.
• Ability to type 80 words per minute.
• Expert-level knowledge of computer business software and standard office technology.
• Strong communication, diplomacy, and interpersonal skills.
• Ability to maintain confidentiality and exercise mature judgment and discretion.
• Must read, write, and speak English.
• Ability to read, write, and/or speak Spanish is desirable.