Senior Executive Assistant

Altfest Personal Wealth Management; New York (NY); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Fully paid medical plan

Fully paid parental leave

401(k) with employer match

Job summary

A financial services firm based in New York is looking for a Senior Executive Assistant to support the CEO. Key responsibilities include managing the CEO's calendar, coordinating meetings, and ensuring effective communication. Ideal candidates should have over 5 years of experience as an executive assistant, excellent organizational skills, and proficiency in Microsoft Office. This full-time role offers a base salary between $95,000 and $110,000, along with a comprehensive benefits package including medical and paid parental leave.

Qualifications

• Minimum of 5 years of experience as an executive or administrative assistant.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills with exceptional attention to detail.

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings and coordinating travel.
• Serve as a liaison between the CEO and internal teams.
• Draft, review, and edit correspondence and reports.

Skills

Organizational skills

Time-management skills

Written and verbal communication

Proficiency in Microsoft Office Suite

Interpersonal skills

Sound judgment

Tools

Microsoft Office Suite

Outlook

Job description

Altfest Personal Wealth Management provided pay range

This range is provided by Altfest Personal Wealth Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$95,000.00/yr - $110,000.00/yr

About Altfest Personal Wealth Management

Altfest Personal Wealth Management is a fee-only, fiduciary RIA that provides comprehensive financial planning, investment management, and wealth advisory services to individuals and families. Recognized for our personalized approach and commitment to clients’ long-term goals, Altfest fosters a collaborative, intellectually engaging environment where excellence and integrity guide everything we do.

About the Role

We are seeking a highly organized and motivated Senior Executive Assistant to provide dedicated support to our CEO. This individual will serve as a key partner in managing day‑to‑day priorities, streamlining communication, researching tasks, and ensuring the CEO’s time is effectively focused. There may be the opportunity to help the firm with other functions if interest and capability align.

The ideal candidate will be bright, highly organized, have strong judgement, and think independently.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling internal and external meetings, coordinating travel, personal appointments, and preparing necessary materials in advance.
• Serve as a liaison between the CEO and internal teams, clients, to ensure seamless communication and follow-through.
• Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
• Manage confidential information with the utmost discretion and professionalism.
• Track and prioritize incoming requests, ensuring timely responses and resolution.
• Assist with project coordination and operational initiatives to support firm‑wide goals.
• Anticipate the CEO’s needs and proactively identify opportunities to improve efficiency and effectiveness.

Qualifications

• Minimum of 5 years of experience as an executive or administrative assistant, ideally within financial services, investment management, or professional services.
• Strong organizational and time‑management skills, with the ability to manage multiple priorities at once.
• Excellent written and verbal communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite, Outlook, and other productivity tools.
• High degree of professionalism, confidentiality, and interpersonal skills.
• Proven ability to exercise sound judgment, anticipate needs, and take initiative.
• Compensation Range: $95,000–$110,000 (excluding potential incentives). This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.
• Fully paid medical plan (with no in‑network co‑pays) for individuals, plus dental, vision, life, AD&D, and disability coverage.
• Fully paid parental leave.
• FSA, Traditional and Roth 401(k) with a generous employer match.

Why Join Altfest?

Altfest offers the best of both worlds: the resources and reputation of an established firm, with the collegial and entrepreneurial culture of a boutique. Our team is analytical, innovative, and deeply committed to client success. We foster a supportive, family‑like environment where collaboration and professional growth thrive.

We are proud to be recognized as:

• Crain’s New York Business – Best Places to Work (2020, 2022, 2023, 2024, 2025)
• InvestmentNews – Best Places to Work for Financial Advisors (2024)

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave

Altfest Personal Wealth Management is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, veteran status, or any other protected status under the law.

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative