Senior Executive Assistant

CitiStaffing, LLC; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

CitiStaffing, LLC in New York, NY seeks an Executive Assistant with 10+ years of experience to provide high-level administrative and operational support to a busy Human Resources team in a financial services environment.

This role emphasizes calendar management, travel arrangements, communications with candidates and vendors, and event coordination. Strong PPT and Excel skills, discretion, and the ability to work independently are essential.

Qualifications

• Experience of 10+ years supporting senior-level stakeholders in a financial services firm.
• Bachelor's degree required.
• Administrative and operational support experience with strong MS Office skills.

Responsibilities

• Provide proactive administrative support to the HR team including calendar management, travel, logistics, document prep & expense reporting.
• Coordinate internal/external communications with candidates and vendors.
• Support recruiting, onboarding and employee engagement initiatives.
• Coordinate HR events/programming.
• Maintain files/reports with discretion and accuracy.
• Identify opportunities to improve processes and team effectiveness.

Skills

Multi-tasking

PowerPoint

Excel

Communication

Discretion

Teamwork

Self-motivation

Event planning

Education

Bachelor's degree

Tools

PowerPoint

Microsoft Excel

Job description

Experience out of Financial Services is required.

We are seeking an Executive Assistant with a minimum of 10 years experience to provide high-level administrative and operational support to a very busy team in our Human Resources department.

This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm.

Key Responsibilities

• Deliver proactive and comprehensive administrative support to the Human Resources team, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting.
• Assist with internal and external communications, including coordination with candidates and vendors.
• Support execution of recruiting, onboarding, and employee engagement initiatives.
• Help coordinate events and Human Resource programming.
• Maintain internal systems, files, and reports with accuracy and discretion.
• Proactively identify opportunities to improve processes and support team effectiveness.

Requirements:

• Experience working in a financial services firm is required.
• Bachelor's degree required.
• 10+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm, Human Resources experience is a plus
• Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment.
• Ability to create PowerPoint presentations
• Strong working knowledge of Microsoft Excel.
• Excellent verbal and written communication skills.
• Exceptional discretion, judgment, and emotional intelligence.
• A strong team player with a proactive, “roll-up-your-sleeves” mindset.
• Ability to work independently and take initiative on new projects.
• High level of attention to detail, follow-through, and organizational skill.
• Prior experience with event planning or operational support is helpful, but not required.
• A genuine interest in Human Resources and a desire to learn and grow in the field would be appreciated.