Senior Executive Assistant

Vaco by Highspring; Nashville (TN); On-site; USD 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support a high-profile government official and healthcare leader. This role demands exceptional organizational skills, discretion, and the ability to navigate a fast-paced environment. The successful candidate will manage complex calendars, coordinate travel, and assist in high-level event planning. This position offers unparalleled access to an influential network and the chance for significant professional growth. If you are adaptable, thrive under pressure, and are committed to excellence, this opportunity is perfect for you.

Benefits

Comprehensive Health Insurance

Daily Catered Lunches

Professional Development Opportunities

Qualifications

• 4-7+ years supporting high-profile executives as an Executive Assistant.
• Bachelor's degree required; proficiency in Microsoft Suite essential.
• Ability to thrive in fast-paced, high-pressure environments.

Responsibilities

• Manage complex calendars and schedule meetings efficiently.
• Coordinate travel arrangements and maintain expense reports.
• Draft professional correspondence and organize meetings.

Skills

Calendar Management

Event Planning

Travel Coordination

Expense Reporting

Professional Correspondence

Microsoft Suite Proficiency

Adaptability

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

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This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $200,000.00/yr

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Job Title: Senior Executive Assistant
Location: Fully in-office in Nashville (Germantown area)
Benefits: Comprehensive health insurance and daily catered lunches by an office Chef

Job Description:
This position supports a highly influential and widely respected government official who also leads a healthcare-focused private equity firm. As such, this role demands a seasoned and polished Executive Assistant who is accustomed to operating at the highest levels of discretion and professionalism.

The ideal candidate will have extensive experience interfacing with high-net-worth individuals and navigating environments where stakes are high and expectations are uncompromising. Success in this role requires a proven ability to function in a relentlessly fast-paced, high-pressure environment, alongside accomplished and powerful individuals. A significant personal time commitment is expected, and the candidate must bring both adaptability and stamina. For the right person, this opportunity offers rare access to an elite professional network and the potential to build meaningful long-term relationships within a prestigious and influential circle.

Responsibilities:

• Expert calendar management and scheduling, prioritizing conflicting demands with grace and efficiency
• Assisting with intricate event planning and management, ensuring flawless execution
• Coordinating complex travel arrangements, including transportation, accommodations, and detailed itineraries
• Timely and meticulous expense reporting, maintaining strict confidentiality
• Organizing meetings, setting up conference calls, preparing materials, and recording minutes with precision
• Drafting a variety of professional correspondences with impeccable grammar and style
• Managing office supplies, reporting, and maintaining meticulous document filing systems
• Willingness to engage in diverse tasks, from administrative support to high-level executive functions, fostering an all-hands-on-deck environment
• Availability for after-hours work as necessary to support the demanding schedule

Qualifications:

• 4-7+ years of demonstrated experience supporting CEOs or extremely high-profile executives in an Executive Assistant capacity
• Bachelor's degree from an accredited institution
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) with advanced calendar management skills
• Previous experience in healthcare, politics, or private equity industry settings or startups preferred
• Comfortable thriving in a fast-paced, entrepreneurial environment
• Ability to work overtime as needed, adapting to the unpredictable demands of a high-profile executive
• Capable of providing unwavering support to a conservative executive figure
• Commitment to working full-time in the Germantown area, with a preference for in-office collaboration

This position offers unparalleled exposure to a influential circle of influence, providing a unique opportunity for professional development and career advancement. If you thrive in challenging environments and are ready to contribute to a visionary team, we encourage you to apply.
Desired Skills and Experience

- 4-7+ years of demonstrated experience supporting CEOs or extremely high-profile executives in an Executive Assistant capacity
- Bachelor's degree from an accredited institution
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) with advanced calendar management skills
- Previous experience in healthcare, politics, or private equity industry settings or startups preferred
- Comfortable thriving in a fast-paced, entrepreneurial environment
- Ability to work overtime as needed, adapting to the unpredictable demands of a high-profile executive
- Capable of providing unwavering support to a conservative executive figure
- Commitment to working full-time in the Germantown area, with a preference for in-office collaboration

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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