Senior Executive Assistant

Prince William County Government; Manassas (VA); On-site; USD 80,000 - 90,000; Full time

Job summary

An established industry player is looking for a motivated Senior Executive Assistant to support the Clerk of the Circuit Court. This role is vital for ensuring smooth operations within a dynamic office environment. The ideal candidate will possess strong communication and organizational skills, along with a positive attitude. You will manage various administrative tasks, coordinate schedules, and interact with local government leadership. Join a supportive team that values individual strengths and fosters professional growth. If you are detail-oriented and thrive in a fast-paced setting, this is the perfect opportunity for you.

Qualifications

• 4 years of related experience in administrative support.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Provide executive-level administrative support to the Clerk.
• Coordinate schedules and handle communications efficiently.

Skills

Strong Communication Skills

Basic Computer Skills

Customer Service Experience

Organizational Skills

Attention to Detail

Dependability

Positive Attitude

Education

High School Diploma or G.E.D.

Tools

Microsoft Office Suite

Job description

The Circuit Court Clerk is seeking a positive, motivated, service-minded assistant to aid her in providing judicial and administrative services to the residents of Prince William County, Manassas, and Manassas Park. The culture of the office is one that celebrates individual strengths, maximizes employee skill sets, values teamwork, and invests in continual training and education. Employees are encouraged and expected to grow and evolve in every aspect of their career. Join our supportive, diverse, and innovative team with a passion for public service.

About This Role:

The Clerk of the Circuit Court is an elected official. The Senior Executive Assistant to the Clerk plays a crucial role in ensuring the smooth and efficient operation of the Executive Office by providing executive-level administrative support. This position requires a proactive and detail-oriented individual who can manage a variety of tasks, including coordinating schedules, handling communications, drafting correspondence, and performing internal systems research. The Senior Executive Assistant must possess exceptional organizational skills, maintain confidentiality, and navigate the complexities of working in a fast-paced, dynamic office environment interacting with all levels of local government leadership. A successful candidate will understand and adopt the organization’s vision and values, demonstrate the ability to anticipate needs appropriately, and execute tasks independently with minimal management oversight. The Senior Executive Assistant is an indispensable partner in driving organizational success and supporting the executive’s day-to-day operations.

Minimum Education, Training, and Experience Requirements:

• High school diploma or G.E.D. and 4 years of related experience

Required Skills and Qualities:

• Strong Communication Skills: Ability to clearly and appropriately communicate with constituents and team members both in person and on the phone. Ability to neatly communicate in handwriting and read cursive writing.
• Basic Computer Skills: Familiarity with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and willingness to learn new systems as necessary.
• Customer Service Experience: Previous experience in a customer-facing role is preferred but not required.
• Professional Appearance and Demeanor: Ability to present a polished and approachable image while interacting with constituents and team members in a polite, kind manner.
• Organizational Skills: Ability to manage multiple tasks, appointments, and visitors efficiently.
• Attention to Detail: Accuracy in handling information, following procedures, and managing multiple calendars.
• Dependability: Reliable attendance and self-directed performance are required.
• Positive Attitude: A friendly, patient, and helpful attitude is essential when interacting with constituents and team members.

Additional Requirements:

• Ability to pass a background check
• Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM
• Starting Salary Range: $80,000 - $90,000

This is an "At Will" position, and hires will serve at the pleasure of the Clerk of Court.

Note:

The above position description highlights key responsibilities; specific duties may vary depending on department needs.

Click here to view the full Classification Description.

Prince William County is an Equal Opportunity Employer. In accordance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer.