Senior Executive Assistant

Prince William Public Libraries; Manassas (VA); On-site; USD 80,000 - 90,000; Full time

Job summary

An innovative public service organization is looking for a motivated Senior Executive Assistant to support the Clerk of the Circuit Court. This role is pivotal in ensuring efficient office operations, requiring strong organizational and communication skills. You will coordinate schedules, manage correspondence, and interact with local government leadership in a dynamic environment. If you thrive in a supportive and diverse team, and you are passionate about public service, this opportunity is perfect for you. Join us in making a meaningful impact in the community while enjoying a professional growth-focused workplace.

Qualifications

• 4 years of related experience in administrative roles.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Provide executive-level administrative support to the Clerk.
• Manage schedules, handle communications, and draft correspondence.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Customer Service

Dependability

Positive Attitude

Education

High School Diploma or G.E.D.

Tools

Microsoft Office Suite

Job description

The Circuit Court Clerk is seeking a positive, motivated, service-minded assistant to aid her in providing judicial and administrative services to the residents of Prince William County, Manassas, and Manassas Park. The culture of the office is one that celebrates individual strengths, maximizes employee skill sets, values teamwork, and invests in continual training and education. Employees are encouraged and expected to grow and evolve in every aspect of their career. Join our supportive, diverse, and innovative team with a passion for public service.

About This Role:

The Clerk of the Circuit Court is an elected official. The Senior Executive Assistant to the Clerk, plays a crucial role in ensuring the smooth and efficient operation of the Executive Office by providing executive-level administrative support. This position requires a proactive and detail-oriented individual who can manage a variety of tasks, including coordinating schedules, handling communications, drafting correspondence, and performing internal systems research. The Senior Executive Assistant must possess exceptional organizational skills, maintain confidentiality, and be able to comfortably navigate the complexities of working in a fast-paced, dynamic office environment interacting with all levels of local government leadership. A successful Senior Executive Assistant is expected to understand and adopt the organization’s vision and values, demonstrate the ability to anticipate needs appropriately, and have the ability to fully execute tasks as assigned while requiring minimal management. The Senior Executive Assistant is an indispensable partner in driving organizational success and supporting the executive’s day-to-day operations.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS
High school diploma or G.E.D. and 4 years of related experience

Strong Communication Skills – Ability to clearly and appropriately communicate with constituents and team members both in person and on the phone. Ability to neatly communicate in handwriting and the ability to read cursive writing.

Basic Computer Skills – Familiarity with the Microsoft Office Suite (e.g., Microsoft Office, Excel, Outlook, Power Point, etc.) and the willingness and ability to learn new systems as necessary.

Customer Service Experience – Previous experience in a customer-facing role is preferred but not required.

Professional Appearance and Demeanor – Ability to present a polished and approachable image while interacting with constituents and team members in a polite, kind manner.

Organizational Skills – Ability to manage multiple tasks, appointments, and visitors efficiently.

Attention to Detail – Accuracy in handling information, following procedures, and managing multiple calendars.

Dependability – Reliable attendance and self-directed performance is required.

Positive Attitude – A friendly, patient, and helpful attitude is required interacting with constituents and team members.

Special Requirements:Ability to pass a background check

Work Schedule: Monday- Fridays 08:30-5:00pm

Starting Salary Range: $80,000 - $90,000

This is an "At Will" position, and hires will serve at the pleasure of the Clerk of Court.

NOTE:

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Click here to view the full Classification Description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.